Facilities and Admin Assistant

HFSE INTERNATIONAL SCHOOL PTE. LTD.; Singapore; On-site; SGD 33,480 - 46,872; Full time

Job summary

HFSE International School Pte. Ltd. invites applications for a proactive administrative support and facilities coordinator.

You will assist in coordinating maintenance, repairs, cleaning, and daily operations, ensuring smooth school functioning and safety. The role includes inventory control, ordering supplies, handling documents, and liaising with the Facilities Officer on issues like air conditioning and power failures, with an emphasis on organization and reliable service to staff and

Qualifications

• High school diploma or equivalent qualification required, associate or bachelor's degree preferred.
• Proven experience in an administrative support role, preferably in an educational or virtual work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities.

Responsibilities

• Perform and Assist in coordinating maintenance, repairs, cleaning, and overall facility upkeep.
• Work with the Facilities Officer on issues like air conditioning and power failures.
• Support event setup, logistics, and school operational activities.
• Ensure cleanliness and organization of rooms and secure doors before leaving as per NEA checklist.
• Manage inventory of supplies, assets, and equipment(including Vending Machine)
• Control inventory, order supplies, verify deliveries, and manage stock movement.
• Handle filing, scanning, and printing of documents; communicate professionally; monitor report submissions; perform ad-hoc tasks.
• Assists in processing access cards request to building management.
• Prepare, pack, and endorse orders (both internal and external) ; assist with annual distribution.
• Actively contribute ideas to enhance service levels.

Skills

Organizational skills

Time management

Communication skills

Facility coordination

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Job description

Job Qualifications

• High school diploma or equivalent qualification required, associate or bachelor's degree preferred.
• Proven experience in an administrative support role, preferably in an educational or virtual work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities.

Job Details

• Perform and Assist in coordinating maintenance, repairs, cleaning, and overall facility upkeep.
• Work with the Facilities Officer on issues like air conditioning and power failures.
• Support event setup, logistics, and school operational activities.
• Ensure cleanliness and organization of rooms and secure doors before leaving as per NEA checklist.
• Manage inventory of supplies, assets, and equipment(including Vending Machine)
• Control inventory, order supplies, verify deliveries, and manage stock movement.
• Handle filing, scanning, and printing of documents; communicate professionally; monitor report submissions; perform ad-hoc tasks.
• Assists in processing access cards request to building management.
• Prepare, pack, and endorse orders (both internal and external) ; assist with annual distribution.
• Actively contribute ideas to enhance service levels.