Facilities and Admin Assistant

HFSE GLOBAL EDUCATION GROUP; Singapore; In loco; SGD 30.000 - 42.000; Tempo pieno

Descrizione del lavoro

HFSE GLOBAL EDUCATION GROUP seeks an organized administrative assistant to support facility operations at our Singapore campus. You will coordinate maintenance, manage inventory, and assist with event logistics to keep the school running smoothly.

You will work with the Facilities Officer on HVAC and power issues, ensure NEA checklist compliance, and help with documentation, access cards, and daily admin tasks while contributing ideas to improve service levels.

Competenze

• High school diploma or equivalent; associate/bachelor's preferred.
• Prior admin support experience, preferably in education or virtual work.
• Proficiency in MS Office and videoconferencing tools (Zoom, Teams).
• Strong organization and time-management with ability to prioritize tasks.

Mansioni

• Coordinate maintenance, repairs, cleaning, and facility upkeep.
• Work with Facilities Officer on air conditioning and power issues.
• Support event setup, logistics, and school operations.
• Ensure rooms are clean and doors secured per NEA checklist.
• Manage inventory of supplies, assets, and equipment (including vending machine).
• Control inventory, order supplies, verify deliveries, and stock movements.
• Handle filing, scanning, printing; communicate professionally; monitor reports; assist with ad-hoc tasks.
• Assist in processing access cards requests to building management.
• Prepare, pack, and endorse orders; assist with annual distribution.
• Actively contribute ideas to enhance service levels.

Conoscenze

Administrative support

Time management

Organization

Microsoft Office

Zoom

Microsoft Teams

Formazione

High school diploma or equivalent

Associate degree

Bachelor's degree

Strumenti

Microsoft Office Suite

Zoom

Microsoft Teams

Descrizione del lavoro

JOB QUALIFICATIONS:

• High school diploma or equivalent qualification required, associate or bachelor's degree preferred.
• Proven experience in an administrative support role, preferably in an educational or virtual work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities.

JOB DETAILS:

• Perform and Assist in coordinating maintenance, repairs, cleaning, and overall facility upkeep.
• Work with the Facilities Officer on issues like air conditioning and power failures.
• Support event setup, logistics, and school operational activities.
• Ensure cleanliness and organization of rooms and secure doors before leaving as per NEA checklist.
• Manage inventory of supplies, assets, and equipment (including Vending Machine)
• Control inventory, order supplies, verify deliveries, and manage stock movement.
• Handle filing, scanning, and printing of documents; communicate professionally; monitor report submissions; perform ad-hoc tasks.
• Assists in processing access cards request to building management.
• Prepare, pack, and endorse orders (both internal and external) ; assist with annual distribution.
• Actively contribute ideas to enhance service levels.