Facilities & Administration Specialist – Operations & Compliance

Flintex Consulting Pte Ltd; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Flintex Consulting Pte Ltd in Singapore seeks a Facilities Operations Administrator to support day-to-day building and facilities management, including preventive maintenance, vendor coordination, records keeping and cost reporting.

The role also administers PPE, safety equipment, and life vests, supports WSH/ISO regulatory activities, and maintains audit-ready documentation with a focus on accuracy and timely delivery. Working hours are Mon to Fri, with occasional Saturday rosters as needed.

Qualifications

• Proficient in Microsoft Office applications and ERP NetSuite.
• Experience in facilities administration and vendor coordination.
• Able to prepare monthly status reports and maintain records.

Responsibilities

• Coordinate preventive maintenance and facility repairs.
• Manage vendor quotations, purchase orders and invoices.
• Maintain PPE stock and life-vest records.
• Support WSH, ISO and regulatory documentation and audits.
• Prepare monthly facilities reports and cost tracking.

Skills

Excel

Word

PowerPoint

Outlook

ERP NetSuite

Vendor coordination

Facilities admin

Record keeping

Tools

NetSuite ERP

Job description

Flintex Consulting Pte Ltd in Singapore seeks a Facilities Operations Administrator to support day-to-day building and facilities management, including preventive maintenance, vendor coordination, records keeping and cost reporting.

The role also administers PPE, safety equipment, and life vests, supports WSH/ISO regulatory activities, and maintains audit-ready documentation with a focus on accuracy and timely delivery. Working hours are Mon to Fri, with occasional Saturday rosters as needed.