Executive/Senior Executive (Investment Ops & Admin)

Public Service Division; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Public Service Division in Singapore is seeking an Assistant Manager, Investment Operations to support day-to-day investment operations and administrative functions within a small, dynamic team.

You will assist with performance reporting, reconciliation, compliance monitoring, governance and audit support, liquidity management, and document management, while coordinating with internal stakeholders and external counterparties.

Qualifications

• Up to 3 years of experience in investment operations or related finance support.
• Strong attention to detail and accuracy.
• Ability to multitask in a fast-paced environment.
• Independent worker with initiative.
• Good interpersonal and communication skills.

Responsibilities

• Assist in performance reporting across portfolios.
• Support reconciliation of valuations and cash positions.
• Monitor compliance against investment guidelines.
• Maintain documentation and governance records.
• Coordinate with custodians, fund managers, and internal teams.
• Support liquidity management and cash movement processes.
• Assist in settlement tracking and issue escalation.

Skills

Investment operations

Data reconciliation

Compliance monitoring

Document management

Stakeholder communication

Job description

What the role is

You will provide operational and administrative support to JTC’s Investment Division, ensuring

the smooth running of day-to-day investment operations activities and administrative functions.

Working within a small, dynamic team, you will support team members across a range of

operational tasks including performance reporting, reconciliation, compliance monitoring, and

counterparty documentation, as well as administrative coordination. This role is well-suited for

someone who is organised, detail-oriented, and keen to develop a working knowledge of

investment operations in an institutional setting , while also committed to providing strong administrative support to the team.

What you will be working on

Performance Reporting Support

• Assist in the preparation of periodic performance reports across internally managed and externally placed portfolios.
• Compile and organise data from custodians, fund administrators, and internal systems to support the production of management reporting for senior stakeholders.
• Help maintain accurate and up-to-date records of portfolio performance data.

Document Management

• Maintain a well-organised and up-to-date repository of investment management agreements, subscription agreements, side letters, and other legal and operational documentation.
• Track key terms, renewal dates, and obligations across counterparty agreements.
• Assist team members in coordinating the review and execution of documentation with external counsel and counterparties.

Position Title: Asst. Manager, Investment Operations

Department: Investment Division

Compliance Monitoring Support

• Assist in the monitoring of portfolio compliance against investment guidelines and mandate parameters.
• Help maintain compliance records and tracking logs, and support the preparation of compliance reports for review by senior team members.
• Flag potential issues for escalation in a timely manner.

Governance and Audit Support

• Assist in maintaining and updating operational policies, procedures, and process documentation for the Division.
• Help track and follow up on audit findings and action items, and support the preparation of materials for internal audit reviews and governance-related meetings.

Liquidity Management Support

• Assist in monitoring cash positions and tracking cash flows across the portfolio.
• Help coordinate the preparation and submission of cash movement instructions to custodians and fund managers, and maintain records of liquidity-related transactions and balances.

Reconciliation Support

• Support the reconciliation of portfolio valuations, cash positions, and transaction records against custodian and fund administrator statements.
• Assist in the investigation and follow-up of discrepancies, escalating issues to senior team members where necessary.

Securities Settlement and Trade Support

• Assist with the tracking and confirmation of trades for the internally managed portfolio, including following up on settlement status with custodians and counterparties.
• Maintain logs of trade instructions and settlement records, and help investigate and resolve routine settlement queries and exceptions under the guidance of senior team members.

Counterparty Liaison

• Serve as an operational point of contact for routine queries and correspondence with fund managers’ operations teams, custodians, fund administrators, and other service providers.
• Coordinate follow-ups and ensure timely resolution of operational queries, escalating more complex matters to senior team members as appropriate.

Technology and Systems Support

• Assist in the onboarding and implementation of operations and portfolio management systems, including supporting data entry, system testing, and the documentation of workflows and procedures.
• Coordinate with vendors and internal stakeholders on administrative and logistical aspects of system implementation, and help maintain data accuracy across platforms.

Administrative Support

• Manage calendars and coordinate scheduling of meetings, appointments, and engagements for the Division.
• Coordinate travel arrangements, itineraries, and logistical requirements for official engagements.
• Support the planning and coordination of meetings, including agenda preparation, logistics and follow-up actions.
• Collate, organise, and distribute materials, presentations, briefing papers, and reports for meetings.
• Handle sensitive and confidential information with professionalism and discretion, maintaining accurate records in accordance with organisational policies and governance requirements.

What we are looking for

• Up to 3 years of relevant experience in an investment operations or financial services support role.
• Strong organisational skills and attention to detail, with a high degree of accuracy in handling data and documentation.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to work independently and take ownership in a lean team environment, with the initiative to build processes from scratch rather than simply follow established ones.
• Good interpersonal and communication skills, with the ability to manage external counterparties professionally.
• A proactive and resourceful attitude, with a willingness to learn and contribute across both administrative and operational functions.
• Prior exposure to investment operations, fund administration, or financial services will be an advantage.