Executive/Senior Executive - Gift Processing

National University of Singapore; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

National University of Singapore is seeking an Executive/Senior Executive for Gift Processing at the Kent Ridge Campus. You will support recording, reconciliation, and documentation of gifts, ensuring accurate records and timely reporting across platforms.

The role requires meticulous, proactive individuals with strong MS Excel skills and the ability to engage multiple stakeholders. On-the-job training will be provided.

Qualifications

• The role requires a recognised Diploma or Degree.
• Experience in trusts, foundations, or similar organisations is an advantage.
• Proficiency with Microsoft Excel and MS Office applications.
• Strong attention to detail and ability to engage with multiple stakeholders.
• Good interpersonal and teamwork skills; able to manage multiple tasks.
• Clear written and verbal communication; adaptable to changes.
• On-the-job training will be provided.

Responsibilities

• Record and update gifts received across platforms and payment methods.
• Liaise with faculties and offices to coordinate gift processing docs.
• Manage electronic filing and integrity of digital/hardcopy records.
• Follow up with internal and external stakeholders on gift processing matters.
• Assist finance in fund posting matters.
• Conduct training for internal stakeholders on gift processing.
• Generate monthly gift reports with accuracy.
• Respond to queries and clarify gift processing procedures.
• Review existing workflows and suggest process improvements.
• Support other operational duties and projects as assigned.

Skills

Attention to detail

Stakeholder management

Communication skills

Teamwork

Multitasking

Education

Diploma or Degree

Tools

Microsoft Excel

Job description

Job Title: Executive/Senior Executive - Gift Processing

University-Level Unit: Development Office

Faculty/Department-Level Unit: Data & Risk Management

Employee Category: Executive & Administrative

Posting Start Date: 20/05/2026

Location_ONB: Kent Ridge Campus

About Us

The Development Office (DVO) is the University-wide office responsible for driving philanthropic support for the University’s mission. Within the Development Office, the Gift Processing Team is part of the Operations Team, alongside Gift Finance and Corporate Services.

About The Role

As part of the Gift Processing Team, you will support the processing and administration of gifts received by the University, ensuring that records and documentation are managed accurately and in accordance with established standards.

Your Responsibilities Will Include

• Recording and updating gifts received through various platforms and payment methods in a timely and accurate manner, in accordance with prescribed standards.
• Liaising with NUS faculties and offices on the coordination and reconciliation of gift processing documentation.
• Managing the electronic filing of gift processing documents in a well- organised manner, while maintaining the integrity of digital records and relevant hardcopy documents.
• Following up with internal and external stakeholders on gift processing matters.
• Assisting in follow-up with the Office of Finance on fund posting matters.
• Conducting training for internal stakeholders on gift processing procedures.
• Generating timely and accurate monthly gift reports.
• Responding to queries and providing clarification on gift processing procedures.
• Reviewing existing workflows and recommending process improvements where appropriate.
• Supporting other operational duties and projects as assigned.

About You

We are looking for someone who is meticulous, organised, and proactive, with a strong sense of responsibility and the ability to work effectively with a range of stakeholders.

You Should Have

• A recognised Diploma or Degree.
• Relevant experience in trusts, foundations, societies, or similar organisations would be an advantage, particularly in administrative or numerically oriented roles.
• Proficiency in Microsoft Office applications, especially Microsoft Excel.
• Strong attention to detail and the maturity to engage professionally with multiple stakeholders.
• Good interpersonal skills and the ability to work effectively in a team environment.
• A positive work attitude and the ability to manage multiple tasks effectively.
• Strong written and verbal communication skills, including the ability to explain processes or concepts clearly and simply.
• Adaptability and flexibility in responding to changes in processes, structures, and organisational needs.

On-the-job training will be provided to equip you with the domain-specific knowledge required for gift processing.