Executive Secretary

Schroders; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

Schroders in Singapore is seeking a capable Secretary to provide secretarial support to our investment teams. You will manage scheduling, travel arrangements, expenses, and correspondence, and handle visitors and events with a high degree of professionalism.

You will work autonomously, meet deadlines, and coordinate with senior executives. Proficiency in Microsoft Office and collaboration tools is essential to keep confidential information organized and accessible.

Qualifications

• Proven experience supporting senior executives, ideally in financial services.
• Strong organisational and time management skills with ability to prioritise in a dynamic environment.
• Experience managing complex calendars, travel arrangements, and senior stakeholder coordination.
• High level of discretion and professionalism when handling confidential information.
• Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, PowerPoint, Excel).

Responsibilities

• Act as team secretary for Singapore-based investment teams, coordinating administrative and logistical matters with stakeholders.
• Manage travel expenses and process expense claims promptly.
• Organise meetings and travel arrangements for investment heads, including itineraries and visas.
• Coordinate events and visits involving overseas clients and colleagues; arrange logistics for visitors.
• Handle confidential documents and maintain secure information systems.
• Maintain electronic and paper records for easy retrieval and organization.
• Attend meetings and take minutes as assigned.
• Prepare reports/presentations for committees and management meetings.
• Handle correspondence (email, letters, packages) and support hardware/software requisitions for new joiners.

Skills

Proven experience supporting senior-ex

Organisational skills

Time management

Stakeholder coordination

Discretion and professionalism

Communication skills

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Job description

We are looking for a competent Secretary to provide secretarial support to our investment teams based in Singapore. You will provide administrative support including scheduling meetings, submit claims and expenses, corresponding with internal and external parties, handling of visitors, coordinating events and attending to other ad-hoc requests.

You must be quick to action with great time-management and multi-tasking abilities. You will work with a strong degree of autonomy. To be successful in this role, you should be proactive, meet deadlines and communicate effectively.

About Us
Schroders is a global investment manager which provides active asset management, wealth management and investment solutions. We aim to provide excellent investment performance to clients through active management. We serve a diverse client base that includes pension schemes, insurance companies, sovereign wealth funds, endowments, foundations, high net worth individuals, family offices, as well as end clients through partnerships with distributors, financial advisers, and online platforms.

Established in 1804, we have around 5,500 people across 36 global locations. Schroders' success can be attributed to its diversified business model, spanning different asset classes, client types and geographies.

Key Responsibilities:

• Act as the team secretary for the Public Markets and Private Markets teams based in Singapore, coordinating all administrative and logistical matters with internal and external stakeholders
• Manage travel expenses andprocess expense claims and reimbursements accurately and promptly.
• Assisting the investment heads to organize meetings and travel arrangements. Coordinate travel itineraries, visa applications and related arrangements for the investment heads
• Assist with organising events, meetings, and visitsinvolving overseas clients and Schroderscolleagues.Coordinate logistics and special travel arrangements for overseas visitors as required.
• Handle confidential documents ensuring they remain secure and maintain appropriate levels of confidentiality
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Organise and maintain documentation and filing systems to ensure efficient retrieval of information
• Attend meetings and keep minutes when assigned
• Co-ordinate reporting for various working and management committees, prepare presentations, document or reports as assigned
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc)
• Other admin support including documentation for hardware/software requisitions for new joiners, and other ad hoc duties as and when required
• Work and support respective country Executive Assistants for any related administrative duties

The knowledge, experience and qualifications you need

• Proven experience supporting senior executives, ideally within financial services
• Strong organisational and time management skills, with the ability to prioritise effectively in a dynamic environment
• Experience managing complex calendars, travel arrangements, and senior stakeholder coordination
• High level of discretion and professionalism when handling confidential information
• Proficiency in Microsoft Office and collaboration tools (e.g. Outlook, Teams, PowerPoint, Excel)

What you'll be like

• Proactive, detail-oriented, and highly organised approach
• Strong interpersonal skills with the confidence to engage senior stakeholders
• Excellent communication skills—clear, concise, and professional
• Ability to anticipate needs and operate with a strong sense of ownership
• Collaborative mindset with flexibility to support evolving business priorities
• Resilience and composure under pressure, with the ability to manage multiple demands
• Strong sense of accountability and commitment to delivering high-quality outcomes

We Recognise Potential, Whoever You Are
Our purpose is to deliver excellent investment performance to clients through active management. We believe diverse perspectives and an inclusive culture help us make better decisions and achieve better outcomes for our clients. That's why inclusion is a strategic priority for us, and we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.

We will consider flexible working arrangements for all roles and provide reasonable accommodations to support applicants and employees, including those with neurodiversity, disability, or physical and mental health needs. For more information, please visit our FAQs.

About Us

We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.

We have around 6,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.