Executive (Research Administration) - Up to $4K #NJN

Recruit Express Pte Ltd; Singapore; On-site; SGD 3,200 - 4,800; Full time

Job summary

Recruit Express Pte Ltd is seeking a diligent Research Administration assistant to support the Associate Chair of Research. The role involves managing budgets and grants, coordinating with research teams, and providing comprehensive administrative support.

Responsibilities include budget oversight, compliance with funding agencies, preparing progress and final reports, maintaining records, and updating SOPs.

Responsibilities

• Assist the Manager (Research) in overseeing research projects and grants, including budget management, allocation of student assistants, and processing payments.
• Ensure all research projects comply with regulatory and funding agency requirements.
• Work closely with the Manager (Research), faculty members, and other departments to ensure effective project management and successful completion.
• Process grant administration requests, track changes and expenses, and maintain project reconciliation spreadsheets.
• Develop and maintain strong relationships with funding agencies and external partners.
• Prepare progress reports, final reports, and other documentation required by funding agencies.
• Compile, maintain, and manage records and filing systems for research grants.
• Update standard operating procedures (SOPs) to reflect changes in regulatory requirements and best practices.
• Provide administrative support to the Associate Chair of Research, including scheduling appointments, managing calendars, and organizing meetings.
• Assist in preparing presentations, reports, and other materials for meetings and presentations.
• Perform other administrative tasks as assigned by the Manager (Research) and Associate Chair of Research.

Job description

Pioneer

8.30am - 5.45pm (Mon - Thurs), 8.30am - 5.15pm (Fri)

ASAP till 31 Mar 2027, subject to further extension

Job Description

The Research Administration plays a pivotal role in supporting the administration of research projects and grants. This position involves managing budgets, coordinating with research teams, and providing comprehensive administrative support to the Associate Chair of Research.

Key Responsibilities

• Assist the Manager (Research) in overseeing research projects and grants, including budget management, allocation of student assistants, and processing payments.


• Ensure all research projects comply with regulatory and funding agency requirements.


• Work closely with the Manager (Research), faculty members, and other departments to ensure effective project management and successful completion.


• Process grant administration requests, track changes and expenses, and maintain project reconciliation spreadsheets.


• Develop and maintain strong relationships with funding agencies and external partners.


• Prepare progress reports, final reports, and other documentation required by funding agencies.


• Compile, maintain, and manage records and filing systems for research grants.


• Update standard operating procedures (SOPs) to reflect changes in regulatory requirements and best practices.


• Provide administrative support to the Associate Chair of Research, including scheduling appointments, managing calendars, and organizing meetings.


• Assist in preparing presentations, reports, and other materials for meetings and presentations.


• Perform other administrative tasks as assigned by the Manager (Research) and Associate Chair of Research.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.