Executive (Project Management)

National University of Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Institute of Policy Studies (IPS) at National University of Singapore is hiring an Executive (Project Management) for its Social Lab. The role focuses on coordinating with clients, vendors, and freelance interviewers to fulfill project obligations and support multiple Social Lab projects.

Responsibilities include collaborating with ministries, delivering timely reports, ensuring data quality, and recruiting staff. Strong planning, leadership, and IT skills (SPSS, Excel) are essential.

Qualifications

• Degree or diploma holder, preferably with experience in projects commissioned by the public sector.
• Prior experience in project management is an advantage.
• Experience in training of full-time, part-time and freelance staff.
• Strong planning and organisational skills, with the ability to adhere to tight deadlines.
• Excellent leadership and team motivation capabilities.
• Familiarity with IT systems and computer software such as SPSS and MS Excel.
• Proficiency in MS Office applications a must.
• Experience with data collection, questionnaire design and/or statistical software is preferred.

Responsibilities

• Coordinate with clients, vendors and interviewers to fulfil project contractual obligations.
• Monitor and deliver required project reports and materials punctually.
• Ensure quality control of fieldwork operations and data collection.
• Manage interviewers’ workload and performance through workload distribution and coaching.
• Prepare training materials and conduct training sessions.
• Recruit interviewers and part-time staff to meet staffing needs and deadlines.
• Liaise with IT to programme, deploy and verify electronic questionnaires and conduct user acceptance testing.
• Work with Quality Control to ensure data accuracy and consistency.
• Develop and maintain workflow control systems.
• Manage project progress and coordinate with the administrative team for resources to meet deadlines and budgets.

Skills

Stakeholder coordination

Team leadership

Project tracking

Data quality control

Education

Degree or Diploma in a relevant field

Tools

SPSS

MS Excel

Web programming basics

Job description

The Institute of Policy Studies (IPS) is an autonomous research institute within National University of Singapore. IPS is seeking to hire an Executive (Project Management) for its Social Lab. The incumbent will coordiatewith clients, vendors and free-lance interviewers to fulfil project contractual obligations. This position will primarily provide support to the Social Lab's various projects.

Responsibilities include:

• Collaboratingwith internal and external stakeholders, includingvarious ministries in Singapore to ensure successfulproject delivery;
• Monitoring and delivering required projectreports and materials punctually;
• Ensuring quality control of fieldwork operationsand data collection;
• Managing interviewers’ workload and performance through workload distribution, coordination, coaching and problem resolution;
• Preparing training materials and conducting training sessions;
• Recruiting interviewers and part-time staff to meet project staffing needs and deadlines
• Liaising with theIT team to programme, deploy and verify electronic questionnaires and conduct user acceptance testing;
• Working with the Quality Control team to ensure data accuracy and consistency;
• Developing, implementing and maintaining workflow control systems;
• Managing project progress and coordinatingwith the administrative team to plan required resources to meet deadlines and budgets;

Qualifications

• Degree or diploma holder, preferably with experience in projects commissioned by the public sector;
• Prior experience in project management is an advantage;
• Experience in training of full-time, part-time and freelance staff;
• Strong planning and organisational skills, with the ability to adhere to tight deadlines;
• Excellent leadership and team motivation capabilities;
• Ability to prioritise workload and meet deadlines with attention to detail;Familiarity with IT systems and computer software such as SPSS and MS Excel;
• Proficiency in MS Office applications a must;
• Experience with data collection, questionnaire design and/or statistical software (e.g., SPSS DimensionNet, web programming languages, advanced Excel, VBA) is preferred