Executive Personal Assistant to Founder - Studio Ops

ETHAN INTERIORS PTE. LTD.; Singapore; On-site; SGD 27,000 - 50,000; Full time

Benefits offered by this job

Transport allowances

Job summary

ETHAN INTERIORS PTE. LTD.

in Singapore is seeking a highly capable Personal Assistant to act as a trusted extension of the Founder, owning execution, coordination, and follow-through to keep strategy, design direction, and business growth on track. This role emphasizes reducing need for repeated instructions, translating high-level direction into action, and proactively keeping both the business and studio operations running smoothly.

Qualifications

• Proven experience as Personal Assistant or Executive Assistant to senior leaders.
• Experience supporting founders or senior executives in a fast-moving studio or creative environment.
• Exceptional organizational and time-management skills with strong attention to detail.
• High level of discretion, professionalism, and emotional intelligence.
• Proficient with Google Workspace and task/project management tools.

Responsibilities

• Manage the Founder’s calendar, appointments, and daily schedule with active prioritisation.
• Coordinate meetings, studio visits, client presentations, and travel arrangements.
• Screen and respond to emails and requests with sound judgment; prepare meeting agendas.
• Flag conflicts, deadlines, and risks; track action items to completion.
• Break down high-level instructions into clear tasks with deadlines and owners.
• Follow up with staff, vendors, and partners without repeated prompting; close loops.
• Maintain project organisation, timelines, and documentation; support studio operations.

Skills

Proactive mindset

Strong judgment

Discretion

Exceptional organizational skills

Effective communication

Tools

Google Workspace

Project management tools (Notion/Asana/ClickUp)

Job description

ETHAN INTERIORS PTE. LTD.

in Singapore is seeking a highly capable Personal Assistant to act as a trusted extension of the Founder, owning execution, coordination, and follow-through to keep strategy, design direction, and business growth on track. This role emphasizes reducing need for repeated instructions, translating high-level direction into action, and proactively keeping both the business and studio operations running smoothly.