Executive, Paiza Lifestyle Experience (Event)

605 Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 47,000 - 69,000; Full time

Job summary

Marina Bay Sands in Singapore seeks an Executive for the Paiza Lifestyle Experiences team to support the creation and management of exceptional experiences and events for our VIP clientele. This role blends administrative tasks with program development to keep activities organized and on track.

Ideal candidates will have 1–2 years in event planning, strong communication, and a proactive attitude, with flexibility for evenings and weekends as required.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Business, or related field.
• 1–2 years of experience in event planning, coordination, or related role.
• Strong organizational and multitasking skills.

Responsibilities

• Administrative Support: scheduling meetings, managing calendars, preparing documents, and keeping records of expenses and contracts.
• Event Planning Assistance: develop detailed event plans, timelines, budgets, and itineraries; assist with negotiations and documentation.
• Logistics Coordination: arrange transportation, accommodation, security, liaise with vendors; distribute invitations and marketing materials.
• On-Site Event Support: assist setup/teardown, guest support, registration, and troubleshoot issues.
• Post-Event Activities: prepare reports, gather feedback, process payments, and document lessons for future events.
• Marketing and Promotion Support: assist with marketing strategies, social media updates, and promotional materials.

Skills

Event planning

Calendar management

Vendor coordination

Communication

Attention to detail

Education

Bachelor's degree in Event Management, Hospitality, Business, or related field

Tools

Microsoft Office Suite

Job description

WE TAKE YOU ABOVE BEYOND

Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.

Job Summary

We are seeking a keen Executive for the Paiza Lifestyle Experiences division of Marina Bay Sands. As an Executive for the Paiza Lifestyle Experiences team, you will support the team’s efforts to create and manage exceptional experiences and special events for our VVIP clientele. This role involves supporting a balanced proportion of administration associated with the department and supporting the team on experience and event development. The ideal candidate will have a positive energy, up for keeping the team and its work in order.

Job Responsibilities

Administrative Support

Assist the Paiza Lifestyle department with scheduling meetings, managing calendars, and preparing documents. Maintain organized records of department expenses, accruals, and vendor contracts. Handle correspondence with clients and vendors, including emails, phone calls, and meeting notes.

Event Planning Assistance

Help develop detailed event plans, including timelines, budgets, and itineraries. Research and gather information on potential venues, vendors, and experience providers. Assist with contract negotiations and ensure all agreements are properly documented.

Logistics Coordination

Coordinate transportation, accommodation, and security arrangements for events and experiences. Ensure timely delivery and setup of event components, liaising with vendors and suppliers. Prepare and distribute event materials, such as invitations, guest lists and marketing material on behalf of the team. Raise requests on behalf of the team for visual media support and follow-up on post-production.

On-Site Event Support

Assist with the setup and teardown of events and experiences. Serve as a point of contact for registration, guest support and support staff during events. Help troubleshoot any issues that arise to ensure smooth execution.

Post-Event Activities

Help prepare post-event reports, gathering feedback from departments, customers, and vendors to evaluate event success and areas for improvement. Process payments and invoices in a timely manner. Assist in preparing detailed reports and documentation for future reference.

Marketing and Promotion Support

Help implement marketing strategies to promote events and experiences. Assist with social media updates, including posting event highlights and client testimonials. Support the creation of promotional materials and presentations.

Job Requirements

Education & Certification

Bachelor's degree in Event Management, Hospitality, Business, or a related field.

Experience

1-2 years of experience in event planning, coordination, or a related role.

Other Prerequisites

Highly motivated and eager to learn. Professional appearance and demeanor. Strong problem-solving skills. Ability to work well under pressure. Passionate about delivering exceptional experiences. Excellent organizational and multitasking skills. Strong communication and interpersonal skills. Attention to detail and a proactive attitude. Proficiency in Microsoft Office Suite. Willingness to work flexible hours, including evenings and weekends, as required.

Company Culture

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company. Marina Bay Sands has stood as an architectural marvel and the crown jewel in Singapore’s skyline. Home to the world's most spectacular rooftop infinity pool and approximately 1,850 rooms and suites, the integrated resort offers exceptional dining, retail, and entertainment choices, complete with a year-round calendar of signature events and festivals. As one of the largest players in hospitality, Marina Bay Sands is dedicated to being a good corporate citizen to serve its people, communities and environment. It drives social impact through its community engagement programme, Sands Cares, and leads environmental stewardship through its global sustainability programme, Sands ECO360. The integrated resort has been recognised locally and internationally, receiving over 1,000 awards and accolades to date. Marina Bay Sands is the largest hotel in Singapore to be certified to the Global Sustainable Tourism Council Industry Criteria for Hotels and Accommodations, while Expo & Convention has been named Venue of the Year at the Singapore MICE Awards for two consecutive years.