Executive/Manager (Corporate Services)

Public Service Division; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

Staff development opportunities

Wellbeing programs

Job summary

National Library Board in Singapore seeks a proactive Administrator to oversee Administration, Facilities and Workplace Safety & Health (WSH) operations across sites, including the Library Supply Centre and the National Archives locations.

You will lead mailroom services, workspace allocations, meeting rooms and assets, drive procurement within budget, manage vendors, and support governance with SOP reviews and regular reporting. The role is offered on a 2-year contract.

Qualifications

• Preferably with background in Estate Management and at least 3 years in facilities management.
• Strong project, vendor, and procurement skills with WSH knowledge.
• Meticulous, organized, and proactive with multitasking ability under deadlines.

Responsibilities

• Oversee Administration, Facilities and Workplace Safety & Health (WSH) operations across sites (Library Supply Centre, National Archives locations).
• Manage mailroom services, workspace allocations, meeting rooms and assets; lead ad-hoc operational efficiency projects.
• Handle procurement of goods and services within budget; ensure contract compliance.
• Engage and manage on-site service providers and vendors; build effective stakeholder relationships.
• Coordinate divisional events and support visits/learning journeys.
• Review SOPs and drive governance, process improvements and compliance with statutory requirements.
• Prepare operational data for management reporting and support committees.

Skills

Project management

Vendor management

Procurement

Attention to detail

Communication skills

MS Office

Education

Estate Management background

Tools

Microsoft Office

Job description

[What the role is]

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.
We can offer you:
• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.[MG1.1]

As part of the team, you will be responsible for the Administration, Facilities, and Workplace Safety & Health (WSH) operations to ensure seamless business continuity across RDM.

[What you will be working on]

• Facilities & Workplace Safety: Oversee operations and maintenance for divisional offices and storage repositories, primarily at the Library Supply Centre, as well as sites such as the National Archives of Singapore and Former Ford Factory. Manage building maintenance and services, annual exercises, routine checks, Emergency Response Plans, and Workplace Safety & Health (WSH) compliance.
• Administrative Operations: Manage mailroom services, workspace allocations, meeting rooms, common areas, common office supplies, department’s assets, and staff admin and welfare support. Lead ad-hoc operational efficiency projects by leveraging technology and best practices.
• Procurement & Financial Management: Handle procurement of goods and services with strict adherence to budget control and contract management.
• Vendor & Stakeholder Engagement: Manage on-site service providers and build effective working relationships with vendors, landlords, and key National Library Board (NLB) stakeholders.
• Corporate & Event Support: Facilitate divisional events (e.g., town halls, staff orientations) and coordinate internal and external visits/learning journeys.
• Governance & Process Improvement: Ensure strict compliance with statutory requirements and corporate policies. Conduct regular reviews of SOPs to drive continuous operational improvements.
• Reporting & Committee Support: Analyze operational data for management reporting and contribute to NLB and divisional project committees.

[What we are looking for]

• Education & Experience: Preferably with background in Estate Management, with at least 3 years of experience in facilities management.
• Core Competencies: Strong project management, vendor management, and procurement skills with a solid understanding of WSH regulations.
• Attributes** :** Meticulous, organized, and proactive, with a proven ability to multitask under tight deadlines.
• Communication & Tech Skills: Excellent written, verbal, and interpersonal communication skills; proficient in Microsoft Office. Adaptable to working both independently and collaboratively.

Location: Library Supply Centre, 3 Changi South Street 2 S486548

The successful applicant will first be appointed on a 2-year contract basis.