Executive/Manager (Corporate Services)

National Library Board; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

National Library Board (NLB) in Singapore seeks an experienced Facilities & Admin Operations professional to oversee library supply centre facilities, safety programs, and administrative services. The role focuses on maintaining operations across multiple sites, ensuring compliance and efficient service delivery.

You will manage procurement, vendor engagement, and corporate events, while driving process improvements and data reporting to support governance and continuity.

Qualifications

• Strong project management, vendor management and procurement skills with a solid understanding of WSH regulations.
• Experience in facilities management and estates is preferred.
• Meticulous, organized and proactive with ability to multitask under tight deadlines.

Responsibilities

• Oversee facilities operations and maintenance for divisional offices and storage repositories.
• Manage mailroom services, workspace allocations, meeting rooms and office supplies; support staff admin and welfare.
• Lead operational efficiency projects using technology and best practices.
• Handle procurement of goods and services with budget control and contract management.
• Engage on-site service providers and build relationships with vendors and stakeholders.
• Coordinate divisional events and internal/external visits/learning journeys.
• Review SOPs to drive continuous improvements and ensure compliance.
• Analyze operational data for management reporting and committee support.

Skills

Project management

Vendor management

Procurement

WSH regulations

Microsoft Office

Tools

Microsoft Office

Job description

What the role is:

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.[MG1.1]

As part of the team, you will be responsible for the Administration, Facilities, and Workplace Safety & Health (WSH) operations to ensure seamless business continuity across RDM.

What you will be working on:

• Facilities & Workplace Safety: Oversee operations and maintenance for divisional offices and storage repositories, primarily at the Library Supply Centre, as well as sites such as the National Archives of Singapore and Former Ford Factory. Manage building maintenance and services, annual exercises, routine checks, Emergency Response Plans, and Workplace Safety & Health (WSH) compliance.
• Administrative Operations: Manage mailroom services, workspace allocations, meeting rooms, common areas, common office supplies, department’s assets, and staff admin and welfare support. Lead ad-hoc operational efficiency projects by leveraging technology and best practices.
• Procurement & Financial Management: Handle procurement of goods and services with strict adherence to budget control and contract management.
• Vendor & Stakeholder Engagement: Manage on-site service providers and build effective working relationships with vendors, landlords, and key National Library Board (NLB) stakeholders.
• Corporate & Event Support: Facilitate divisional events (e.g., town halls, staff orientations) and coordinate internal and external visits/learning journeys.
• Governance & Process Improvement: Ensure strict compliance with statutory requirements and corporate policies. Conduct regular reviews of SOPs to drive continuous operational improvements.
• Reporting & Committee Support: Analyze operational data for management reporting and contribute to NLB and divisional project committees.

What we are looking for:

• Education & Experience: Preferably with background in Estate Management, with at least 3 years of experience in facilities management.
• Core Competencies: Strong project management, vendor management, and procurement skills with a solid understanding of WSH regulations.
• Attributes: Meticulous, organized, and proactive, with a proven ability to multitask under tight deadlines.
• Communication & Tech Skills: Excellent written, verbal, and interpersonal communication skills; proficient in Microsoft Office. Adaptable to working both independently and collaboratively.

Location: Library Supply Centre, 3 Changi South Street 2 S486548

The successful applicant will first be appointed on a 2-year contract basis.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society.If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.