Strategic Facilities & Operations Manager

Public Service Division; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

Staff development opportunities

Wellbeing programs

Job summary

National Library Board in Singapore seeks a proactive Administrator to oversee Administration, Facilities and Workplace Safety & Health (WSH) operations across sites, including the Library Supply Centre and the National Archives locations.

You will lead mailroom services, workspace allocations, meeting rooms and assets, drive procurement within budget, manage vendors, and support governance with SOP reviews and regular reporting. The role is offered on a 2-year contract.

Qualifications

• Preferably with background in Estate Management and at least 3 years in facilities management.
• Strong project, vendor, and procurement skills with WSH knowledge.
• Meticulous, organized, and proactive with multitasking ability under deadlines.

Responsibilities

• Oversee Administration, Facilities and Workplace Safety & Health (WSH) operations across sites (Library Supply Centre, National Archives locations).
• Manage mailroom services, workspace allocations, meeting rooms and assets; lead ad-hoc operational efficiency projects.
• Handle procurement of goods and services within budget; ensure contract compliance.
• Engage and manage on-site service providers and vendors; build effective stakeholder relationships.
• Coordinate divisional events and support visits/learning journeys.
• Review SOPs and drive governance, process improvements and compliance with statutory requirements.
• Prepare operational data for management reporting and support committees.

Skills

Project management

Vendor management

Procurement

Attention to detail

Communication skills

MS Office

Education

Estate Management background

Tools

Microsoft Office

Job description

National Library Board in Singapore seeks a proactive Administrator to oversee Administration, Facilities and Workplace Safety & Health (WSH) operations across sites, including the Library Supply Centre and the National Archives locations.

You will lead mailroom services, workspace allocations, meeting rooms and assets, drive procurement within budget, manage vendors, and support governance with SOP reviews and regular reporting. The role is offered on a 2-year contract.