Executive Assistant to President

NEPTUNE CHEMPASTEL; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading firm in Singapore is seeking a highly organized and proactive FEMALE Executive Assistant to support the executive office. The ideal candidate will possess exceptional communication skills and a keen attention to detail. Responsibilities include administrative support, communication management, and client engagement. A Bachelor's degree and proven experience in a similar role are preferred. This position offers benefits such as flexible scheduling and performance bonuses.

Benefits

Cell phone reimbursement

Commuter assistance

Flexible schedule

Internet reimbursement

Leave encashment

Paid sick time

Provident Fund

Performance bonus

Shift allowance

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support including calendar management.
• Act as the first point of contact for internal and external communications.
• Prepare agendas, take minutes, and follow up on action items.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Problem-solving skills

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Job description

Job Summary:

We are seeking a highly organized and proactive FEMALE Executive Assistant to support our [VICE PRESIDENT] and facilitate the smooth operation of the executive office. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

1. Administrative Support: Provide comprehensive administrative support, including calendar management, scheduling meetings, and coordinating travel arrangements.
2. Communication Management: Act as the first point of contact for internal and external communications; manage emails and correspondence on behalf of the executive.
3. Meeting Coordination: Prepare agendas, take minutes, and follow up on action items to ensure effective meetings.
4. Project Assistance: Support special projects and initiatives as assigned, conducting research and preparing reports as needed.
5. Office Management: Maintain organized filing systems, both physical and digital, and ensure the executive office is well-stocked and efficiently run.
6. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
7. Prospecting and Lead Generation: Identify and pursue new sales opportunities through networking, cold calling, and referrals.
8. Client Engagement: Build and maintain strong relationships with existing clients while actively seeking out new prospects.
9. Sales Presentations: Conduct engaging sales presentations and product demonstrations to potential clients.

Qualifications:

1. Bachelor's degree in Business Administration or related field preferred.
2. Proven experience as an Executive Assistant or in a similar role.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
4. Excellent verbal and written communication skills.
5. Strong organizational skills with the ability to prioritize tasks effectively.
6. Ability to work independently and as part of a team.

Personal Attributes:

1. Detail-oriented and proactive.
2. Strong problem-solving skills.
3. Professional demeanor and a positive attitude.
4. Ability to adapt to changing priorities and work under pressure.

Job Types:

Full-time, Permanent

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Internet reimbursement
• Leave encashment
• Paid sick time
• Provident Fund

Schedule:

• Day shift
• Fixed shift

Additional Compensation:

• Performance bonus
• Shift allowance

Experience:

Total work experience: 1 year (Required)

Work Location:

In person