Executive Assistant - Freelance

InFreelancing; Singapore; Hybrid; SGD 65,000 - 114,000; Full time

Job summary

Mirakl recherche un(e) Executive Assistant freelance pour soutenir l'équipe dirigeante et les équipes Sales & Marketing. Vous gèrerez les agendas, organiserez des voyages, gérerez les dépenses et les achats, et coordonnerez des projets et événements variés, y compris des réunions avec des intervenants clés.

Vous travaillerez en toute discrétion et avec une forte orientation cliente. Vous collaborerez avec les équipes RH, Finances et IT, et participerez à des initiatives d'amélioration des

Qualifications

• 3–5+ années d'expérience comme Assistant(e) de direction.
• Expérience avérée en planification d'événements.
• Maîtrise des plateformes de gestion des notes de frais et achats.

Responsibilities

• Coordonner les agendas des dirigeants et anticiper les conflits.
• Planifier et organiser les voyages et logistiques associés.
• Préparer les rapports de dépenses et les documents confidentiels.
• Support pour les équipes Sales & Marketing et projets transverses.
• Organisation des réunions, des invitations et des inscriptions.

Skills

Gestion d'agenda

Organisation

Gestion d'événements

Communication

Discrétion

Collaboration

Négociation

Curiosité IA

Tools

Google Suite

Slack

Confluence

TravelPerk

Expensya

Lucca

Job description

# Executive Assistant - FreelanceTélétravailAutreTarif à négocier## Présentation de La MISSIONCoordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimize agenda with enough buffers)- Arrange travel end-to-end - flights, hotels, ground transport, visas - and ensure all logistics are in place well in advance of each trip- Prepare and process expense reports for executives when requested, in line with internal policies- Type, revise, edit Linkedin communications- Handle sensitive and confidential information with absolute discretionSales & Marketing Team Support- Arrange and coordinate team meetings- Manage and coordinate specific projects in support of the Sales and Marketing teams, for example: client visits in Mirakl HQ in Paris, team building lunches- Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing- Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)Event Planning & Management- Own end-to-end logistics for a wide range of events : internal Sales Kick-Offs (SKOs), QBRs, Mirakl Makers Club, team building activities- Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date- Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend- Manage attendee registration, invitations, RSVPs, and on-site check-in processes- Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support, Hiring Manager Interview - A deep dive into your experience and approach, including a practical case study to showcase how you work- Executive Interviews - Meet the CRO and CMO to assess mutual fit and discuss the role in greater depthWe welcome collaborators with their diverse perspectives and experiences to power us forward. These often far exceed conventional job requirements and help us create a culture of continuous learning. If you're ready to join a global leader powering digital transformation for 450+ of the world's most innovative retailers and B2B organizations.As part of our recruitment process, Mirakl processes your personal data to review and manage your application and, where appropriate, to consider your profile for future opportunities. You can exercise your data protection rights at any time, and as further detailed in our policies. For more information about how we process your personal data and your rights, please consult our Recruitment Privacy Notice, in English and in French.We may use Artificial Intelligence (AI) solutions to help streamline our hiring process, including screening applications, analyzing resumes, and assessing responses. While AI helps us work efficiently, all final hiring decisions are made by humans. For more information, visit our .## Profil Recherché3-5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation- Proven track record in event planning and management, from intimate team offsites to large-scale conferences- Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya)Skills- Highly organised, with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure- Proactive and solutions-oriented - you anticipate needs before they become problems- Impeccable discretion when handling sensitive business and personnel information- Genuine curiosity for AI tools, with a drive to leverage them in your day-to-day work- Strong collaborative mindset - a true team player who elevates those around themTools Used- Google Suite- Slack- Confluence- TravelPerk- Expensya / Lucca- DustLanguages- French: Fluent (C2 level required)- English: Fluent (C2 level required)## Détails de l'offreSECTEURAutresFRÉQUENCEAutre fréquence de paiementLIEU75056, ParisRÉMUNÉRATIONÀ négocier avec le recruteurTYPE DE CONTRATFreelanceTEMPS DE TRAVAILHoraires de travail réguliersLANGUESFrançais / AnglaisCOMPÉTENCESIntelligence Artificielle, Confluence, Gsuite, Sens de la Communication, Sens de l'Organisation, Axé sur le Succès, Esprit d'Équipe, Implication et Investissement, Motivation Personnelle, Marketing Entreprises, B2B, Communications Collaboratives, Respect de la Confidentialité, Numérisation, Secteur Financier, Organisation d'Événements, Gestion des Notes de Frais, Vente, Recrutement, Négociation, Loi sur la Protection des Renseignements Personnels et les Documents Électroniques, Processus d'Achat, Commerce de Détail, Tampons, Gestion Administrative, Esprit d'Equipe (Team Buidling), Protection des Données, Budgétisation, Approvisionnement, Politiques OrganisationnellesMirakl## Pourquoi cette missionFounded in 2012, Mirakl has been at the forefront of marketplace innovation, empowering every business to compete in the platform economy.Today, Mirakl's operating system combines an enterprise marketplace solution (Mirakl Platform) that enables retailers and B2B organizations to launch, scale, and operate marketplaces and dropship, AI-powered multichannel selling (Mirakl Connect), retail media (Mirakl Ads) and an agentic commerce infrastructure (Mirakl Nexus).With dual headquarters in Boston and Paris, Mirakl helps a global ecosystem of 450+ marketplaces (B2C and B2B) and a network of over 100k third-party marketplace sellers. Brands like Macy's, Decathlon, Carrefour, Asos, and Airbus Helicopters use Mirakl to grow their businesses in new and remarkable ways.For more information, visit .Mirakl in Numbers:- Founded in 2012 Member of French Tech Next40- 750+ employees in 9 offices worldwide: Paris, Barcelona, Bordeaux, Boston, London, Munich, New York, Sydney, TokyoOur Values:Working at Mirakl means accelerating your career alongside ambitious, passionate, and supportive colleagues. We're proud of the diversity of backgrounds, perspectives, and experiences that make our teams unique.Our 5 values guide how we collaborate:- Work Hard Together: Teamwork and collaboration are the foundation of our success- Get Things Done: We prioritize action and efficiency for impactful results- Go Above & Beyond: We tackle challenges proactively and always aim for excellence- Succeed Through Expertise: Knowledge sharing and continuous learning are core to our culture- Satisfy & Empower Clients: We're committed to our clients' successThe Team You Will JoinYou'll be part of our Executive Assistant team led by Claire, Executive Assistant to the CEO. The team consists of 3 Executive Assistants supporting Mirakl's most senior C-levels. Together, you'll ensure seamless operational support that empowers our executive team to focus on Mirakl's growth and strategic impact.The team also works closely together to share best practices, learn from one another, and drive projects that improve efficiency, including through the use of AI tools.What You\"ll Do