Executive Assistant: Calendar, Travel & Events

National University of Singapore; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

National University of Singapore is seeking a highly organised Management Assistant Officer for a 1-year renewable contract. The role involves providing comprehensive administrative support to Prof Andrea, managing calendars, coordinating meetings, and arranging travel.

The ideal candidate should have at least 10 years of experience in an executive support role, possess excellent communication skills, and thrive under pressure. An O-Level certification is required, and Executive Assistant training is an advantage.

Qualifications

• 10+ years in a fast-paced executive or chief-of-staff support role.
• Thrives under pressure and remains calm in chaos.
• Experience with international travel and event coordination.

Responsibilities

• Coordinate and prioritise Prof Andrea’s calendar and commitments.
• Organise meetings and events, preparing materials and recording minutes.
• Arrange local and international travel, handling itineraries and bookings.
• Manage urgent matters and unforeseen issues promptly.

Skills

Proactive gatekeeper

Strong judgment and discretion

Excellent communication

Event coordination

Microsoft365 (Outlook, Teams, SharePoint, PowerPoint, Excel)

SAP Concur

Education

O-Levels minimum

Executive Assistant training

Tools

Microsoft 365

SAP Concur

Job description

National University of Singapore is seeking a highly organised Management Assistant Officer for a 1-year renewable contract. The role involves providing comprehensive administrative support to Prof Andrea, managing calendars, coordinating meetings, and arranging travel.

The ideal candidate should have at least 10 years of experience in an executive support role, possess excellent communication skills, and thrive under pressure. An O-Level certification is required, and Executive Assistant training is an advantage.