Executive Assistant

PwC South Africa; Singapore; On-site; Confidential; Full time

Job summary

PwC Singapore is seeking an Executive Assistant within Internal Firm Services to provide premium administrative support to Partners and Directors. You’ll manage diaries, handle correspondence, coordinate travel, track expenses and prepare presentation materials to keep the firm running smoothly.

You will work with a team of experts, adapt to changing priorities in a fast-paced environment, and help maintain efficient engagement economics reporting and meetings.

Qualifications

• At least an 'O' or 'A' level qualification.
• Private Secretarial Diploma preferred.
• Must have about 5 years of relevant experience.
• Good interpersonal skills across levels of staff and stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is essential.

Responsibilities

• Provide effective administrative and secretarial support to Partners/Directors.
• Handle written correspondences and reports.
• Manage files and liaise with clients.
• Coordinate travel arrangements and meeting schedules.
• Support engagement economics reporting and follow-up actions.
• Prepare presentation materials.
• Provide buddy support and cover duties as needed.
• Perform other ad-hoc duties as required.

Skills

Administration

Calendar Management

Communication

Clerical Support

Confidential Information Handling

Tools

Microsoft Office

Job description

Job Description & Summary

We believe that challenges are better solved together. That's why you'll join a diverse, global community of solvers - an unexpected mix of people that come together to build trust in society and solve important problems. With us, you are encouraged to lead with your heart and values, and where your unique skills are developed and put to work in unexpected and exciting ways, superpowered by technology. Our FS Assurance Practice works with organisations to improve their corporate reporting and support their compliance with regulatory requirements and contractual agreements. As one of the world's leading global network of audit firms, our clients include leading financial institutions listed on the Singapore Exchange (SGX), MNCs and emerging companies in Singapore. The key client sectors include banking and capital markets, asset and wealth management as well as insurance.

Job Description

A career in Administration and Secretarial Services, within Internal Firm Services, will give you the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements. How will you value-add? As an Executive Assistant, you’ll work as part of a team of subject matter experts and extensive industry experience, helping our employees solve their complex business issues from strategy to execution.

• Providing effective administrative and secretarial support to our Partners/Directors
• Handling written correspondences and reports
• File management
• Liaising with clients and managing of diaries
• Making travel arrangements, scheduling internal and external meetings
• Coordinating events and relevant logistics where needed
• Supporting engagement economics reporting and monitoring follow-up actions by teams
• Assisting with preparation of presentation materials
• Providing buddy support / covering duties to executive assistants who are absent
• Performing any other ad-hoc duties as required

Only shortlisted candidates will be notified due to the high number of applicants for this role.

Requirements

• At least an 'O' or 'A' level qualification.
• Candidates with a Private Secretarial Diploma will be preferred.
• Must possess at least 5 years of relevant experience, good interpersonal skills as well as the ability to interact effectively with all levels of internal staff and external stakeholders.
• Good working knowledge of Microsoft Office application such as Word, Excel and Powerpoint is essential.
• Must be meticulous, organized and able to work in a fast-paced environment, including having the flexibility to adjust and react to changing priorities.

Required Skills

• Accepting Feedback
• Active Listening
• Administrative Support
• Agile Database Administration
• Business Process Improvement
• Calendar Management
• Clerical Support
• Collaborative Forecasting
• Communication
• Communications Management
• Concur Travel
• Conducting Research
• Confidential Information Handling
• Corporate Records Management
• Correspondence Management
• Credentialing Database
• Customer Relationship Management
• Customer Service Excellence
• Customer Service Management
• Data Entry
• Deployment Coordination
• Electronic Billing
• Electronic Filing
• Electronic Records Management

Optional Skills

• Accepting Feedback
• Active Listening
• Administrative Support
• Agile Database Administration
• Business Process Improvement
• Calendar Management
• Clerical Support
• Collaborative Forecasting
• Communication
• Communications Management
• Concur Travel
• Conducting Research
• Confidential Information Handling
• Corporate Records Management
• Correspondence Management
• Credentialing Database
• Customer Relationship Management
• Customer Service Excellence
• Customer Service Management
• Data Entry
• Deployment Coordination
• Electronic Billing
• Electronic Filing
• Electronic Records Management

Education

Degrees/Field of Study required:
Degrees/Field of Study preferred:

Certifications

Required Skills
Optional Skills

Desired Languages

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Work Visa Sponsorship

Available for Work Visa Sponsorship? No

Government Clearance

Government Clearance Required? No

Job Posting End Date

Are you ready to make a difference? Want to unlock new value by applying your unique perspective and talents? You can grow exponentially at PwC. Here, you can uncover hidden talents, build lifelong relationships rooted in trust and empathy and turn challenges into opportunities for innovation. We’ll help you grow your skills through challenging, meaningful work so you can go further.