Executive Assistant

PayPal; Singapore; In loco; SGD 90.000 - 140.000; Tempo pieno

Descrizione del lavoro

PayPal is seeking an experienced executive assistant to support the VP, Corporate Development and VP, Cross Border Trade. The role involves managing complex calendars, coordinating global meetings, and handling confidential information with strict discretion across multiple regions and time zones.

Responsibilities include arranging international travel, overseeing expenses, purchase orders, and maintaining strong relationships with internal partners and senior stakeholders.

Competenze

• 3 years of relevant work experience.
• Ability to handle confidential information with discretion.
• Experience coordinating complex calendars across time zones.
• Experience coordinating domestic and international meetings.

Mansioni

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

Conoscenze

Calendar management

Travel coordination

Expense reporting

Discretion & integrity

Cross-functional collaboration

Descrizione del lavoro

The Company

PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.

We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.

We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade.

Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do - and they push us to ensure we take care of ourselves, each other, and our communities.

Job Summary:

This role provides high-level administrative and operational support to the VP, Corporate Development and VP, Cross Border Trade, working across regions and time zones. In this role, you will handle complex calendars, coordinate global meetings and travel and track expenses. Corporate Development handles mergers, acquisitions, strategic investments and partnerships, so you'll regularly have access to highly confidential, market-sensitive and material non-public information. You'll need excellent discretion, sound judgment and strict compliance with information-security and insider-trading policies.

Scope:

Supports 2 Vice Presidents with frequent interaction with the C-suite, Legal, Finance, Strategy and international business units.

Job Description:

Essential Responsibilities:

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

Minimum Qualifications:

• 3 years of relevant work experience

Additional Responsibilities & Preferred Qualifications :

Essential Responsibilities

• Manage complex, changing calendars for multiple executives across global time zones, prioritizing competing requests and resolving conflicts with minimal direction.
• Coordinate domestic and international meetings, offsites, board-related sessions and deal-team meetings, including virtual meetings across regions (Americas, EMEA, APAC).
• Arrange complex international travel, including multi-city itineraries, visas, passports, local logistics, ground transportation and contingency plans, in line with corporate travel policy.
• Handle highly confidential information, such as M&A pipelines, deal documents, valuation materials, board materials and personnel matters, with complete discretion.
• Follow information barriers, project code names, data-room access protocols and MNPI handling procedures in partnership with Legal and Compliance.
• Do general administrative work, such as expense reports, purchase orders, vendor invoices, distribution lists and supplies, following standard procedures and global policies.
• Act as a delegate for the executives when reviewing and approving expense reports, and help reconcile foreign currency and international expenses.
• Proactively spot