Executive Assistant

Honey; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Healthcare coverage

Paid time off

Job summary

PayPal seeks an experienced Executive Assistant to provide high-level administrative and operational support to two VPs across regions, coordinating calendars, travel, and expenses with strict discretion.

You will handle sensitive information, liaise with Legal, Finance, Strategy and biz units, and ensure seamless global collaboration across time zones.

Qualifications

• 3+ years of relevant senior-executive support experience.
• Bachelor's degree or equivalent experience.
• Experience handling MNPI or highly sensitive information.

Responsibilities

• Manage complex calendars across global time zones for the VP, Corporate Development and VP, Cross Border Trade.
• Coordinate international travel, meetings, and expense reports with discretion.
• Collaborate with Legal, Finance, Strategy and business units; maintain confidential information.
• Support early-morning or late-evening meetings as needed.

Skills

Calendar management

Travel coordination

Confidentiality handling

Executive support

Stakeholder collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

SharePoint

Teams

Concur

Job description

The Company

PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.

We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.

We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade.

Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do – and they push us to ensure we take care of ourselves, each other, and our communities.

Job Summary:

This role provides high-level administrative and operational support to the VP, Corporate Development and VP, Cross Border Trade, working across regions and time zones. In this role, you will handle complex calendars, coordinate global meetings and travel and track expenses. Corporate Development handles mergers, acquisitions, strategic investments and partnerships, so you'll regularly have access to highly confidential, market-sensitive and material non-public information. You'll need excellent discretion, sound judgment and strict compliance with information-security and insider-trading policies.
Scope: Supports 2 Vice Presidents with frequent interaction with the C-suite, Legal, Finance, Strategy and international business units.

Job Description:

Essential Responsibilities:

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

Minimum Qualifications:

• 3 years of relevant work experience

Additional Responsibilities & Preferred Qualifications:

Essential Responsibilities

• Manage complex, changing calendars for multiple executives across global time zones, prioritizing competing requests and resolving conflicts with minimal direction.
• Coordinate domestic and international meetings, offsites, board-related sessions and deal-team meetings, including virtual meetings across regions (Americas, EMEA, APAC).
• Arrange complex international travel, including multi-city itineraries, visas, passports, local logistics, ground transportation and contingency plans, in line with corporate travel policy.
• Handle highly confidential information, such as M&A pipelines, deal documents, valuation materials, board materials and personnel matters, with complete discretion.
• Follow information barriers, project code names, data-room access protocols and MNPI handling procedures in partnership with Legal and Compliance.
• Do general administrative work, such as expense reports, purchase orders, vendor invoices, distribution lists and supplies, following standard procedures and global policies.
• Act as a delegate for the executives when reviewing and approving expense reports, and help reconcile foreign currency and international expenses.
• Proactively spot opportunities to improve efficiency and processes, anticipating the needs of the executives and team.
• Be flexible to occasionally support early-morning or late-evening meetings to accommodate global time zones and critical deal timelines.

Minimum Qualifications

• 3+ years of relevant experience supporting senior executives, preferably in Corporate Development, M&A, Finance, Legal or a similarly confidential environment.

Preferred Qualifications

• Experience supporting executives in a global or multinational organization.
• Proven track record handling MNPI or highly sensitive information.
• Advanced skills in Microsoft Office (Outlook, Excel, PowerPoint, Word), SharePoint and Teams.
• Experience with expense and travel platforms (e.g., Concur).
• Bachelor's degree or equivalent experience.

Subsidiary:

PayPal

Travel Percent:

0

PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. When making an application directly, we will never ask you to share passwords, one-time passcodes (OTP), or verification codes. Any such request is a red flag and likely part of a scam. All communication regarding your application will come from official PayPal email domains. If you suspect fraudulent activity, please report it immediately. To learn more about how to identify and avoid recruitment fraud please visit https://careers.pypl.com/contact-us.

For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.

Our Benefits:

At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset-you. That’s why we offer comprehensive, choice-based programs, to support all aspects of personal wellbeing—physical, emotional, and financial—delivering meaningful value where it matters most. We strive to create a flexible, balanced work culture with a holistic approach to benefits, including generous paid time off, healthcare coverage for you and your family, and resources to create financial security and support your mental health.

Who We Are:

Click Here to learn more about our culture and community.

Commitment to Diversity and Inclusion

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [e-mail].

Belonging at PayPal:

Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.