Executive Assistant

Avnet; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Farnell, an Avnet company, is seeking an experienced executive assistant in Singapore to provide full administrative support to senior executives. You will greet visitors, manage communications, coordinate calendars, travel, meetings and events, while handling confidential information with discretion.

The role requires a bachelor’s degree and 3+ years of executive administrative experience; travel may be required.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years of executive administrative experience.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet, screen and entertain visitors; draft communications across email, mail and social platforms.
• Screen calls from executives, shareholders, customers and media; manage executive schedules.
• Arrange travel and coordinate meetings; organize hospitality events.
• Track expenses and administer budgets for the Office of the executive member; document meetings.
• Perform general administrative tasks and confidential handling of sensitive information.

Skills

Executive support

Scheduling

Travel planning

Budget tracking

Communications

Education

Bachelor's degree

Job description

Farnell

Farnell, an Avnet company, is a global high-service distributor of technology products, services and solutions for electronic system design, maintenance and repair.

Job Summary:

Responsible for providing full administrative support to senior executives.

Principal Responsibilities:

• Responsibilities include greeting, screening and entertaining visitors; writing communications to a variety of audiences via e-mail, traditional mail, or other formats (e.g. Twitter, Facebook, Newsletters); screening telephone calls from a variety of callers including, executives, shareholders, Board Members, customers, media, and other sources; management of the executive members schedule for both the organization’s activities and outside charitable or other activities of the incumbent; making all travel arrangements; coordinating and scheduling meetings; organizing hospitality or other events sponsored by the company; management tracking and coordination of expenses; administering any budget for the Office of the executive member; documenting meetings, and general administrative follow-up on behalf of the executive member.
• This position is routinely exposed to highly confidential information of a material nature (acquisitions, divestitures, mergers, takeover bids, executive changes, financial condition, and similar information) and is required to maintain absolute discretion.
• Other duties as assigned.

Job Level Specifications:

• Thorough knowledge of principles, theories and concepts in area of discipline. Competent in all job functions and has general understanding of the industry practices, techniques and standards.
• Develops solutions for a variety of situations and works on projects requiring evaluation and analysis. May refer to policies, practices and precedents for guidance; determines best course of action to achieve results.
• Work is performed independently and requires the exercise of judgment and discretion. May receive some limited guidance for new assignments. Work may be reviewed for overall adequacy.
• Collaborates with management and team members within the department/function and other areas of the organization. May represent department internally or externally.
• Actions may impact the success of the overall department and/or the organization. Failure to accomplish work or erroneous decisions may result in delays to projects, loss of revenue or allocation of additional resources to remedy.

Work Experience:

• Typically 3+ years with bachelor’s or equivalent.

Education and Certification(s):

• Bachelor’s degree or equivalent experience from which comparable knowledge and job skills can be obtained.

Distinguishing Characteristics:

• Position may require travel.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.