Executive Assistant

Principle Partners Pte Ltd; Singapore; On-site; SGD 45,000 - 70,000; Full time

Job summary

Principle Partners Pte Ltd in Singapore is seeking an experienced executive support professional to assist Partners with calendars, meetings, materials and confidential information, while coordinating travel across time zones and managing communications.

The role oversees daily office operations, HR onboarding/offboarding coordination, finance support, and cross‑functional projects, events, and investor meetings, demanding discretion, organization, and high professionalism.

Qualifications

• Experience providing executive support or in an similarly confidential environment.
• Ability to manage multiple priorities and high‑level calendars.
• Strong communication and liaison skills across internal and external stakeholders.

Responsibilities

• Provide executive support to Partners, including calendar, meetings, materials and confidential information.
• Coordinate travel arrangements, itineraries and schedules across time zones.
• Manage communications and act as a key liaison with internal and external stakeholders.
• Oversee daily office operations, vendors, procurement, supplies and workplace logistics.
• Coordinate administrative workflows across teams to ensure smooth operations.
• Support HR activities including onboarding, offboarding, records and recruitment coordination.
• Assist with finance administration, invoices, expenses, reimbursements and accountant coordination.
• Support special projects, process improvements and cross-functional initiatives.
• Plan and coordinate firm events, investor meetings, conferences and roadshows.
• Proactively improve processes and maintain high standards of professionalism, organization and discretion.

Skills

Calendar management

Travel coordination

Stakeholder management

Office operations

HR coordination

Finance coordination

Event planning

Process improvement

Project coordination

Discretion and professionalism

Job description

Key Responsibilities

• Provide executive support to Partners, including calendar, meetings, materials and confidential information.

• Coordinate travel arrangements, itineraries and schedules across time zones.

• Manage communications and act as a key liaison with internal and external stakeholders.

• Oversee daily office operations, vendors, procurement, supplies and workplace logistics.

• Coordinate administrative workflows across teams to ensure smooth operations.

• Support HR activities including onboarding, offboarding, records and recruitment coordination.

• Assist with finance administration, invoices, expenses, reimbursements and accountant coordination.

• Support special projects, process improvements and cross-functional initiatives.

• Plan and coordinate firm events, investor meetings, conferences and roadshows.

• Proactively improve processes and maintain high standards of professionalism, organization and discretion.