Executive Administrative Partner

Inter Island Group Pte Ltd.; Singapore; On-site; SGD 80,000 - 140,000; Full time

Job summary

Inter Island Manpower Pte Ltd is seeking an experienced Executive Assistant to support the CEO and Chairman. The role involves managing calendars, coordinating board meetings, and handling confidential information with discretion.

You will take accurate meeting minutes, prepare reports, coordinate across departments, and arrange travel. A 6+ year track record and advanced MS Office skills are essential, with travel up to 30-40%.

Qualifications

• Bachelor's degree or above with around 6+ years of relevant experience.
• Experience supporting CEO / Chairman / C-level executives is preferred.
• Good Microsoft Office skills – Excel, Word, PowerPoint and Outlook.
• Good meeting minutes and report-writing skills.
• Able to handle confidential information.
• Strong organizational and follow-up skills.
• Proactive and able to work independently.
• Able to work under pressure and manage multiple priorities.
• Willing to travel around 30–40% of the time.

Responsibilities

• Manage their calendar, meetings and schedules
• Attend important management and board meetings
• Take meeting minutes and record decisions
• Follow up with different departments to make sure action items are completed
• Prepare summaries and highlight important issues for the Director and Chairman
• Review reports, presentations and documents before they are submitted to them
• Coordinate with different departments and senior management
• Arrange business trips, flights, hotels, visas and travel documents
• Manage confidential documents and personal records
• Help prepare for Board and leadership meetings
• Track the company's important goals and projects
• Remind management of deadlines, upcoming decisions and outstanding matters
• Handle other administrative tasks assigned by the Director/Chairman

Skills

Calendar management

Executive support

Meeting minutes

Report writing

Organizational skills

Independent working

Pressure handling

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Excel

Word

PowerPoint

Outlook

Job description

Job Responsibilities

• Manage their calendar, meetings and schedules
• Attend important management and board meetings
• Take meeting minutes and record decisions
• Follow up with different departments to make sure action items are completed
• Prepare summaries and highlight important issues for the Director and Chairman
• Review reports, presentations and documents before they are submitted to them
• Coordinate with different departments and senior management
• Arrange business trips, flights, hotels, visas and travel documents
• Manage confidential documents and personal records
• Help prepare for Board and leadership meetings
• Track the company's important goals and projects
• Remind management of deadlines, upcoming decisions and outstanding matters
• Handle other administrative tasks assigned by the Director/Chairman

Job Requirements

• Bachelor's Degree or above with around 6+ years of relevant experience
• Experience supporting CEO / Chairman / C-level executives is preferred
• Good Microsoft Office skills – Excel, Word, PowerPoint and Outlook
• Good meeting minutes and report-writing skills
• Able to handle confidential information
• Strong organizational and follow-up skills
• Proactive and able to work independently
• Able to work under pressure and manage multiple priorities
• Willing to travel around 30–40% of the time

Thong Yie Sze (EA Personnel Registration No: R1112981)

Inter Island Manpower Pte Ltd (Co Reg: 200810144N/ EA License: 08C3527)