Examination Executive ( Training Provided / Central)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Examination Operations role overseeing end-to-end assessment activities in a university setting. Responsibilities include pre-assessment planning, venue management, invigilator deployment, and ensuring smooth actual-day proceedings for both campus and online exams.

The role requires strong organizational, multitasking and communication skills, with a proactive approach to stakeholder coordination and post-assessment processes.

Qualifications

• Degree in any field.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills with stakeholders.
• Experience with student or examination management systems is a plus.

Responsibilities

• Coordinate examination operations for face-to-face and online settings.
• Prepare pre-assessment tasks including scheduling, venue booking, and invigilator deployment.
• Liaise with lecturers and module leaders for pre moderation of exam papers.
• Support actual day operations ensuring smooth testing and compliance.
• Assist post-assessment activities including moderation and marking timelines.
• Manage communications with internal and external stakeholders.
• Handle administrative tasks and procurement related to exams.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Attention to detail

Education

Degree in any field

Job description

Key Responsibilities:

• Examination Operations Management
• Manage confidential student and examination data in our student and learning management systems.

Pre-assessment (Quizzes, Class Tests and Exams)

• Carry out administrative tasks to prepare for assessment (Quizzes, Class Tests and Exams) in face-to-face examination setting which includes:
• Liaise with Lecturers and Module Leaders for pre moderation of examination question paper
• Resource planning including booking of exam venue and invigilator deployment
• Updating examination schedule accurately
• Preparing quizzes, class tests and exams materials for Assessment/ Examination Day held in campus/ online
• Briefing invigilators as needed to ensure smooth running of the assessment/ Examination

Actual Day operations

• Manage face-to-face/ online examination and quizzes, / class test held in Campus
• Ensure the smooth running of the examinations
• Work with invigilators to ensure that exam procedures are adhered to
• Handle academic misconduct cases and any issues on day of examinations

Post-assessment (Quizzes, Class Tests and Exams)

• Carry out administrative tasks for post assessment process for face-to-face assessments, which include:
• Ensuring that the markers adhere closely to the marking of scripts timelines
• Preparing and liaising with academic faculty member for post moderation
• Updating graduating status of students at Examination and Awards Board and in the Student Management System
• Prepare and Manage University Examination Board
• Liaise with University Partners for pre and post moderation work
• Carry out administrative tasks to prepare for the Board meeting
• Administrative work, including
• Process exam-related procurement/finance matters promptly according to timelines

New programme exam operations

• Attend programme briefings, obtain required information and plan for the 1st assessment / exams
• Liaise with internal and external stakeholders to work out assessment processes and processing timelines
• Draft assessment / exam work process for the new programme

Internal and External Stakeholder management

• Work with School (Operations and Academics) on related examination operations
• Liaise and coordinate with outsourced business partner on the monitoring and tracking of work processes
• Manage the assignment and deployment of invigilators for online and onsite campus exams

Others

• Any other duties as required by the Reporting Officer from time to time.

Job Requirements

• Degree in any field
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills with various stakeholders