Events Management Specialist (Procurement Support, 1-year contract)

Optimum Solutions Pte Ltd; Singapore; Hybrid; SGD 48,000 - 76,000; Full time

Job summary

Optimum Solutions Pte Ltd is seeking an Event Operations Specialist to support onsite corporate events and community activations. The role focuses on logistics, procurement, and supplier coordination, with a 1-year contract and hybrid work arrangement.

Responsibilities include end-to-end event management, budgeting, and collaboration with internal teams and external vendors to ensure successful delivery across multiple locations.

Qualifications

• 4+ years of experience in event operations or related roles in corporate/agency settings.
• Experience with procurement or source-to-pay processes.
• Bachelor's degree in Events Management, Communications, Business, or related field.
• Experience coordinating multiple events from planning to execution.
• Strong organisational, communication, and problem-solving skills.

Responsibilities

• Manage end-to-end logistics and onsite execution for corporate events and activations.
• Coordinate venues, AV, catering, facilities, signage, and suppliers.
• Collaborate with internal teams and external vendors for smooth delivery.
• Maintain events calendar and plan in line with regional/global requirements.
• Track budgets, invoices, spend, and resolve procurement issues.
• Collect attendee feedback and support post-event reviews.
• Maintain run-of-show templates and operational guidelines.
• Support supplier briefs, quotations, and purchase orders.

Skills

Event operations

Procurement

Stakeholder coordination

Multi-event management

Communication

Problem solving

Education

Bachelor's degree

Tools

Event management tools

Job description

Our client is a global technology company with a strong presence in Singapore, seeking an Event Operations Specialist to support onsite corporate events and community activations. The role will focus on event logistics, execution, supplier coordination, and procurement support.

This is a 1 year contract tenure with hybrid work arrangement.

Responsibilities

• Manage end-to-end logistics and onsite execution for corporate events, employee meetups, cultural events, and other community activations.
• Coordinate venues, AV, catering, facilities, signage, suppliers, and day-of-event requirements.
• Work closely with internal teams and external vendors to ensure smooth event delivery.
• Maintain the events calendar and support event planning in line with regional and global requirements.
• Collect attendee feedback and event data, and support post-event reviews and process improvements.
• Maintain event documentation, run-of-show templates, and operational guidelines.
• Support supplier briefs, quotations, vendor onboarding, purchase requisitions, purchase orders, and related procurement activities.
• Track event budgets, invoices, and spend, and resolve supplier or procurement issues.

Requirements

• 4+ years of experience in event operations, event production, or a similar role within a corporate or agency environment.
• Experience with procurement or source-to-pay processes.
• Bachelor's degree in Events Management, Communications, Business, or a related field.
• Experience managing multiple events from planning through execution.
• Strong experience coordinating internal stakeholders and external suppliers.
• Excellent organisational, communication, and problem-solving skills.
• Ability to manage multiple priorities and work effectively under tight deadlines.

Good to have

• Experience in a technology or large corporate environment.
• Familiarity with event management tools and attendee data.
• Experience supporting events across multiple locations or markets.
• Basic graphic design or content creation skills