Engineering Administration & Maintenance Liaison

Polluxa, Inc.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Polluxa, Inc. is seeking an Engineering Administrator to support the Engineering Department in Singapore. The role ensures public and common areas meet high standards, coordinating with contractors, vendors, and other departments for timely maintenance and compliant documentation.

The position acts as a liaison to oversee maintenance follow-ups, regulatory compliance, and efficient record management within a busy property environment.

Responsibilities

• Maintain and control engineering documentation, including technical drawings, permits, service reports, maintenance records, and contracts.
• Update and monitor maintenance schedules, work orders, asset records, and inventory databases through engineering management systems.
• Coordinate with vendors, contractors, and internal departments on maintenance activities, repair progress, and service delivery.
• Prepare daily, weekly, and monthly reports, including maintenance statistics, defect tracking logs, and operational summaries.
• Track departmental budgets, purchase orders, invoices, and vendor documentation to ensure accurate record keeping.
• Schedule contractor visits, preventive maintenance activities, inspections, and departmental meetings.
• Record and distribute meeting minutes, action plans, and follow-up items.
• Maintain statutory records and certifications for building systems, including fire protection systems, lifts, escalators, chillers, pressure vessels, and other regulated equipment.
• Support internal and external audits by preparing compliance documentation and ensuring records are current and complete.
• Monitor service contracts and ensure vendor compliance with regulatory and safety requirements.
• Assist in tracking environmental sustainability initiatives, including utility consumption, energy management, and green building certification requirements.
• Conduct routine inspections of public and common areas to identify maintenance defects, safety hazards, housekeeping concerns, and presentation issues.
• Record and report defects such as faulty lighting, damaged fixtures, flooring issues, water leakage, plumbing concerns, and general wear and tear.
• Raise maintenance requests and monitor corrective actions until issues are fully resolved.
• Verify completed repair works and ensure quality standards are met before closing work orders.
• Ensure all public areas comply with company safety policies, operational standards, and guest experience expectations.
• Escalate urgent safety or operational concerns to the appropriate departments for immediate action.
• Process purchase requisitions and purchase orders for engineering materials and services.
• Maintain records of equipment warranties, service contracts, and supplier agreements.

Job description

Polluxa, Inc. is seeking an Engineering Administrator to support the Engineering Department in Singapore. The role ensures public and common areas meet high standards, coordinating with contractors, vendors, and other departments for timely maintenance and compliant documentation.

The position acts as a liaison to oversee maintenance follow-ups, regulatory compliance, and efficient record management within a busy property environment.