Engineering Administrator: Maintenance & Compliance Lead

Westin Hotels & Resorts; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

Westin Hotels & Resorts in Singapore seeks an Engineering Administrator to provide essential administrative support to the Engineering Department, ensuring maintenance of public and common areas to high standards. The role acts as a liaison with contractors, vendors, and departments to ensure timely follow-up, compliance, and thorough documentation.

The candidate will manage engineering records, schedules, and budgets, generate regular reports, and assist in audits.

Qualifications

• Diploma or equivalent qualification in Business Administration, Facilities Management, Hospitality Management, Engineering Administration, or a related field.
• 1–2 years of experience in administrative support, facilities management, property maintenance, hospitality engineering, or related environment.
• Proficient in Microsoft Office Suite; strong organizational, documentation, and record-management skills.

Responsibilities

• Maintain and control engineering documentation, including technical drawings, permits, service reports, maintenance records, and contracts.
• Update and monitor maintenance schedules, work orders, asset records, and inventory databases through engineering management systems.
• Coordinate with vendors, contractors, and internal departments on maintenance activities, repair progress, and service delivery.
• Prepare daily, weekly, and monthly reports, including maintenance statistics, defect tracking logs, and operational summaries.
• Track departmental budgets, purchase orders, invoices, and vendor documentation to ensure accurate record keeping.
• Schedule contractor visits, preventive maintenance activities, inspections, and departmental meetings.
• Record and distribute meeting minutes, action plans, and follow-up items.
• Maintain statutory records and certifications for building systems, including fire protection, lifts, escalators, chillers, pressure vessels, and other regulated equipment.
• Support internal and external audits by preparing compliance documentation and ensuring records are current and complete.
• Monitor service contracts and ensure vendor compliance with regulatory and safety requirements.
• Assist in tracking environmental sustainability initiatives, including utility consumption, energy management, and green building certification requirements.
• Conduct routine inspections of public and common areas to identify maintenance defects, safety hazards, housekeeping concerns, and presentation issues.
• Record and report defects such as faulty lighting, damaged fixtures, flooring issues, water leakage, plumbing concerns, and general wear and tear.
• Raise maintenance requests and monitor corrective actions until issues are fully resolved.
• Verify completed repair works and ensure quality standards are met before closing work orders.
• Ensure all public areas comply with company safety policies, operational standards, and guest experience expectations.
• Escalate urgent safety or operational concerns to the appropriate departments for immediate action.
• Process purchase requisitions and purchase orders for engineering materials and services.
• Maintain records of equipment warranties, service contracts, and supplier agreements.

Skills

Microsoft Office

Organization

Communication

Prioritization

Detail-oriented

Education

Diploma or equivalent qualification in Business Administration, Facilities Management, Hospitality Management, Engineering Administration, or a related field

Tools

Maintenance management systems

Asset management platforms

Job description

Westin Hotels & Resorts in Singapore seeks an Engineering Administrator to provide essential administrative support to the Engineering Department, ensuring maintenance of public and common areas to high standards. The role acts as a liaison with contractors, vendors, and departments to ensure timely follow-up, compliance, and thorough documentation.

The candidate will manage engineering records, schedules, and budgets, generate regular reports, and assist in audits.