Donor Relations & Office Operations Specialist

Sian Chay Medical Institution; Singapore; Sur place; SGD 32 000 - 52 000; Plein temps

Résumé du poste

Sian Chay Medical Institution in Singapore is seeking an organized Administrative Executive to support daily operations. The role involves handling donor communications, maintaining records, preparing documents, and coordinating meetings or events.

Strong MS Office skills and a bilingual English–Chinese ability are essential. The candidate should have a Diploma in Business Administration or related field and 1–2 years of relevant experience, with a proactive, detail‑oriented approach.

Qualifications

• Diploma or equivalent in Business Administration or related field.
• 1–2 years of relevant admin experience preferred.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint).
• Good organisational and time management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience in charity/healthcare/non-profit is an advantage.
• Bilingual in English and Chinese to communicate with stakeholders.

Responsabilités

• Provide general administrative and clerical support for daily office operations.
• Handle correspondence, phone calls, emails and enquiries from donors, beneficiaries and external parties.
• Maintain and update records, databases, filing systems and administrative documents.
• Prepare letters, reports, meeting minutes and other administrative documents as required.
• Assist in processing donations, issuing receipts and maintaining donor records.
• Coordinate appointments, meetings, events and logistics arrangements.
• Liaise with internal departments, vendors and external stakeholders to ensure smooth operations.
• Assist in procurement, inventory tracking and office supplies management.
• Support the preparation of monthly reports and other documentation.
• Perform data entry and ensure accuracy of records.
• Undertake any other administrative duties assigned by management.

Connaissances

Communication

Organisation & time mgmt

Attention to detail

Teamwork

Independent worker

Bilingual EN/CN

Formation

Diploma in Business Administration or related

Outils

Microsoft Office

Description du poste

Sian Chay Medical Institution in Singapore is seeking an organized Administrative Executive to support daily operations. The role involves handling donor communications, maintaining records, preparing documents, and coordinating meetings or events.

Strong MS Office skills and a bilingual English–Chinese ability are essential. The candidate should have a Diploma in Business Administration or related field and 1–2 years of relevant experience, with a proactive, detail‑oriented approach.