Document Production Specialist / Word Processing Operator

Allhires; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Allhires is seeking a Document Production Specialist / Word Processing Operator to create, format, and revise legal documents. You will retrieve text from electronic files and provide user support for MS Office applications, ensuring accuracy and timely delivery.

The role requires handling mail merge, PDFs, indexing, and cross-references, with a focus on quality control and document integrity in a legal environment.

Qualifications

• Proficiency in MS Office with intermediate PowerPoint and Excel.
• Experience with legal industry software is preferred.
• Strong attention to detail and accuracy are essential.

Responsibilities

• Create and revise legal documents to Firm’s specifications using MS Office.
• Produce financial statements, flow charts, presentations, letters with proper formatting and indexing.
• Scan and format documents and convert between formats as needed.

Skills

MS Office proficiency

PowerPoint

Excel

Legal software knowledge

Payne Numbering Scheme (Bighand)

Basic math skills

Attention to detail

Analytical/problem solving

Discretion with confidential info

Prioritization and planning

Education

High School diploma or GED

Tools

Worksite

Payne Numbering Scheme (Bighand)

Job description

Document Production Specialist / Word Processing Operator

Main information

31/10/2026

Term type:

Permanent

Department:

Admin

Location:

The firm

The Document Production Specialist / Word Processing Operator is responsible for creating, formatting, and revising documents, as well as retrieving text and data from electronic files. This role also provides user support for MS Office applications.

Responsibilities/Duties

• Create and revise legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office
• Produce financial statements, flow charts, presentations, letters and other documents, marking for cross references, Table of Contents, Table of Authorities, defined terms, and indexing
• Scan and format documents; convert documents to/from different software packages,
• Produce mail merge documents, and fillable-pdf forms, and prepare Change Pro comparisons
  • Troubleshoot document issues; recover/restore corrupted document files
  • Proofread work for quality and correct formatting
• Answer incoming calls to Word Support and assist users with various software applications; provide document support utilizing remote access; input iSupport calls into software ticketing system
• Coordinate and communicate with Supervisor-Word Processing regarding workflow and other issues
• Maintain an accurate diary log of all work performed
• Provide front desk coverage during the absence of Supervisor when necessary
• Work overtime or flexible schedule as required to meet deadlines
• Perform other duties as assigned

Shift Options

• Wednesday to Sunday in Asia, covering 12:00 pm to 8:00 pm (which aligns with 12:00 am to 8:00 am NY time); or
• Wednesday to Sunday in Asia, covering 9:30 am to 5:30 pm (which aligns with 9:30 pm – 5:30 am NY time)

Required Skills

• Proficiency in MS Office Suite; intermediate level knowledge of PowerPoint, Excel
• Knowledge of software specific to the legal industry, i.e. Worksite, Payne Numbering Scheme (Bighand)
• Basic math skills: addition, subtraction, multiplication, division
• Strong attention to detail
• Strong analytical and problem solving skills
• Ability to use discretion with sensitive and confidential information
• Ability to effectively prioritize and plan work activities and meet deadlines in high pressure environment

Preferred Skills

• Experience in a large law firm preferred
• Knowledge of Adobe products and EDGAR experience preferred

Required Education

Required

• High School diploma or GED equivalent required