DOCUMENT CONTROLLER

LE-RENZO PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

LE-RENZO PTE. LTD. is seeking a detail-oriented Document Controller to manage and maintain project documentation following company procedures.

The role involves registering, classifying, distributing, tracking, and archiving documents across electronic and hard copy formats. You will coordinate with project teams, consultants, clients, and subcontractors to ensure timely submissions, maintain revision history, and support project close-out activities with thorough documentation and compliance

Qualifications

• Manage and maintain project documentation in accordance with company procedures and document control standards.
• Register, classify, distribute, track, and archive incoming and outgoing documents.
• Ensure all documents are accurately filed, updated, and stored in both electronic and hard copy formats.
• Maintain document revision history and ensure only the latest approved versions are in circulation.
• Coordinate with project teams, consultants, clients, and subcontractors to facilitate timely document submission and retrieval.
• Monitor document submission schedules and follow up on outstanding documents to meet project deadlines.
• Prepare document transmittals, reports, and registers to track document status and workflow.
• Ensure compliance with company quality management systems, client requirements, and regulatory standards.
• Support project teams with document-related queries and provide administrative assistance when required.
• Maintain confidentiality and security of sensitive project information and records.
• Assist in project close-out activities, including the compilation and archiving of final project documentation.

Responsibilities

• Maintain and organize project documentation to ensure easy retrieval.
• Coordinate document submissions with project teams and stakeholders.
• Update revision histories and archive superseded documents.
• Assist in compiling transmittals and status reports for stakeholders.

Skills

Document control

Records management

MS Office

Tools

SharePoint

MS Office

Adobe Acrobat

Job description

Job Duties

• Manage and maintain project documentation in accordance with company procedures and document control standards.
• Register, classify, distribute, track, and archive incoming and outgoing documents.
• Ensure all documents are accurately filed, updated, and stored in both electronic and hard copy formats.
• Maintain document revision history and ensure only the latest approved versions are in circulation.
• Coordinate with project teams, consultants, clients, and subcontractors to facilitate timely document submission and retrieval.
• Monitor document submission schedules and follow up on outstanding documents to meet project deadlines.
• Prepare document transmittals, reports, and registers to track document status and workflow.
• Ensure compliance with company quality management systems, client requirements, and regulatory standards.
• Support project teams with document-related queries and provide administrative assistance when required.
• Maintain confidentiality and security of sensitive project information and records.
• Assist in project close-out activities, including the compilation and archiving of final project documentation.