Corporate Administration & Operations Manager

uobgroup; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

1011 United Overseas Bank Ltd is seeking an experienced administrator to oversee workforce administration, procurement, vendor management, and financial controls within a dynamic corporate services function in Singapore.

The role covers onboarding, system access, contract renewals, procurement workflows, SAP/EAP vendor records, AP/GL processing, reconciliations, budget support, asset management and IT collaborations. UOB promotes equal opportunity and a collaborative work environment.

Responsibilities

• Workforce Administration & Governance: Manage employee and contingent workforce processes, including onboarding, transfers, extensions, and offboarding.
• Review workforce records, system access, and security privileges regularly to mitigate risks.
• Monitor contract renewals for contingent workforce
• Procurement, Contract & Vendor Management: Manage procurement activities such as Purchase Requisitions (PRs), Purchase Orders (POs), and compliance monitoring.
• Coordinate vendor onboarding and maintain vendor records in SAP and EAP.
• Track vendor service delivery and payment obligations.
• Support contract administration, including software subscriptions and renewals.
• Financial Administration: Manage financial transactions and AP/GL uploads, ensuring accuracy and compliance.
• Perform monthly reconciliations, expenditure reviews, and variance analysis.
• Support budget planning and forecasting yearly budget
• Review Direct Debit Authorization (DDA) transactions and identify financial risks or irregularities.
• Asset, Software & Technology Management: Manage the full lifecycle of departmental assets, from acquisition to disposal.
• Administer software licenses and ensure compliance with licensing requirements.
• Coordinate annual asset verification exercises and follow up on audit findings.
• Maintain accurate asset records and safeguard company assets.
• Partner with IT on hardware refreshes, software upgrades, and technology planning.
• Accounts Payable, Invoice Management & Financial Controls: Oversee Goods Receipt (GR) and invoice verification processes to ensure timely payments.
• Investigate and resolve invoice, payment, and GR discrepancies with vendors and internal stakeholders.
• Operational & Business Support: Serve as the central coordinator for operational and administrative support activities.
• Coordinate office administration, facilities matters, courier services, and travel-related matters.
• Manage shared mailbox enquiries and ensure timely resolution within service standards.
• Be a Part of the UOB Family: UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

Job description

1011 United Overseas Bank Ltd is seeking an experienced administrator to oversee workforce administration, procurement, vendor management, and financial controls within a dynamic corporate services function in Singapore.

The role covers onboarding, system access, contract renewals, procurement workflows, SAP/EAP vendor records, AP/GL processing, reconciliations, budget support, asset management and IT collaborations. UOB promotes equal opportunity and a collaborative work environment.