Administrator - United Overseas Bank

United Overseas Bank Limited (UOB); Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

United Overseas Bank Limited (UOB) in Singapore seeks a versatile administrator to manage workforce processes, procurement, and financial controls. The role covers onboarding, vendor management, asset lifecycle, accounts payable, and operational support, ensuring accuracy, compliance, and timely service across departments.

The position involves coordinating with IT, facilities, and finance teams to maintain records, monitor performance, and uphold internal control standards in a dynamic banking

Responsibilities

• Manage employee and contingent workforce processes, including onboarding, transfers, extensions, and offboarding.
• Review workforce records, system access, and security privileges regularly to mitigate risks.
• Monitor contract renewals for contingent workforce
• Manage procurement activities, such as Purchase Requisitions (PRs), Purchase Orders (POs), and compliance monitoring.
• Coordinate vendor onboarding and maintain vendor records in SAP and EAP.
• Track vendor service delivery and payment obligations.
• Support contract administration, including software subscriptions and renewals.
• Manage financial transactions and AP/GL uploads, ensuring accuracy and compliance.
• Perform monthly reconciliations, expenditure reviews, and variance analysis.
• Support budget planning and forecasting yearly budget
• Review Direct Debit Authorization (DDA) transactions and identify financial risks or irregularities.
• Manage the full lifecycle of departmental assets, from acquisition to disposal.
• Administer software licenses and ensure compliance with licensing requirements.
• Coordinate annual asset verification exercises and follow up on audit findings.
• Maintain accurate asset records and safeguard company assets.
• Partner with IT on hardware refreshes, software upgrades, and technology planning.
• Oversee Goods Receipt (GR) and invoice verification processes to ensure timely payments.
• Investigate and resolve invoice, payment, and GR discrepancies with vendors and internal stakeholders.
• Serve as the central coordinator for operational and administrative support activities.
• Coordinate office administration, facilities matters, courier services, and travel-related matters.
• Manage shared mailbox enquiries and ensure timely resolution within service standards.

Job description

Company: 1011 United Overseas Bank Ltd

About UOB

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values - Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

Job Description

Key Responsibilities:

Workforce Administration & Governance

• Manage employee and contingent workforce processes, including onboarding, transfers, extensions, and offboarding.
• Review workforce records, system access, and security privileges regularly to mitigate risks.
• Monitor contract renewals for contingent workforce

Procurement, Contract & Vendor Management

• Manage procurement activities, such as Purchase Requisitions (PRs), Purchase Orders (POs), and compliance monitoring.
• Coordinate vendor onboarding and maintain vendor records in SAP and EAP.
• Track vendor service delivery and payment obligations.
• Support contract administration, including software subscriptions and renewals.

Financial Administration

• Manage financial transactions and AP/GL uploads, ensuring accuracy and compliance.
• Perform monthly reconciliations, expenditure reviews, and variance analysis.
• Support budget planning and forecasting yearly budget
• Review Direct Debit Authorization (DDA) transactions and identify financial risks or irregularities.

Asset, Software & Technology Management

• Manage the full lifecycle of departmental assets, from acquisition to disposal.
• Administer software licenses and ensure compliance with licensing requirements.
• Coordinate annual asset verification exercises and follow up on audit findings.
• Maintain accurate asset records and safeguard company assets.
• Partner with IT on hardware refreshes, software upgrades, and technology planning.

Accounts Payable, Invoice Management & Financial Controls

• Oversee Goods Receipt (GR) and invoice verification processes to ensure timely payments.
• Investigate and resolve invoice, payment, and GR discrepancies with vendors and internal stakeholders.

Operational & Business Support

• Serve as the central coordinator for operational and administrative support activities.
• Coordinate office administration, facilities matters, courier services, and travel-related matters.
• Manage shared mailbox enquiries and ensure timely resolution within service standards.

Additional Requirements

Be a Part of the UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

Operations