Contract Sourcing & Procurement Administrator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,000 - 54,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is hiring a Contract Enterprise Sourcing and Procurement (ESP) Administrator to support clients with contract review, procurement records, vendor management and reporting.

You will assist in contract execution (wet-ink or e-signature), coordinate interviews, process invoices, and maintain procurement data in INFOmatch, SAP and Coupa. The role requires 12 months contract duration with renewal potential and strong organisational skills.

Qualifications

• Diploma or Degree in Business Administration, Finance, Information Systems or related fields.
• 1-3 years of experience in administrative roles.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office and procurement management systems and tools.
• Experience with INFOmatch, SAP or Coupa would be an advantage.
• Effective communication and interpersonal skills.
• Able to handle multiple tasks and prioritise effectively with minimal supervision.
• Basic knowledge of procurement processes and vendor management.
• Able to commit to contract duration: 12 months, renewable.

Responsibilities

• Assist in the preparation, review and execution of contracts and NDAs via wet-ink or e-signature.
• Assist to coordinate and schedule interviews and meetings.
• Maintain and update procurement records, including contracts, purchase orders and vendor information.
• Provide end-to-end support for low-value purchases and independently manage simple / straightforward subscriptions.
• Liaise with vendors to add, remove or transfer users as required.
• Process invoices.
• Track contract renewals and manage the renewal process.
• Enter and maintain accurate records of procurement activities in relevant systems such as INFOmatch, SAP and Coupa.
• Ensure data integrity and consistency across procurement management systems.
• Generate ad-hoc business reports and regular procurement reports to support internal stakeholders.
• Maintain procurement documentation and ensure compliance with record-keeping requirements.
• Perform other administrative duties as assigned, supporting projects and operations related to sourcing, operations and procurement.
• Provide support for simple end-user queries.

Skills

Organisational skills

Time management

Attention to detail

MS Office

Procurement systems

INFOmatch

SAP

Coupa

Vendor management

Communication skills

Education

Diploma or Degree in Business Administration, Finance, Information Systems or related fields

Tools

INFOmatch

SAP

Coupa

Job description

RECRUIT EXPRESS PTE LTD is hiring a Contract Enterprise Sourcing and Procurement (ESP) Administrator to support clients with contract review, procurement records, vendor management and reporting.

You will assist in contract execution (wet-ink or e-signature), coordinate interviews, process invoices, and maintain procurement data in INFOmatch, SAP and Coupa. The role requires 12 months contract duration with renewal potential and strong organisational skills.