Construction Admin (JLPT N2)

Recruit Now Singapore Pte Ltd; Singapore; On-site; SGD 44,000 - 52,000; Full time

Job summary

Recruit Now Singapore Pte Ltd is seeking a detail-oriented Japanese-speaking Administrative Administrator to provide administrative and documentation support between the Singapore office and Japan HQ. The role involves preparing, translating where necessary, and submitting documents, reports and records within tight timelines.

This role requires good Japanese language skills, strong attention to detail, and solid document management, coordinating effectively between offices.

Qualifications

• Diploma or equivalent in Business Administration or related discipline.
• 2–3 years of administrative or coordination experience.
• JLPT N2 minimum requirement.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Ability to read and understand Japanese business correspondence.

Responsibilities

• Communicate with Japan HQ on administrative and documentation matters.
• Translate routine documents, emails, forms and instructions between Japanese and English.
• Review documents to ensure accurate conveyance between Singapore office and HQ.
• Provide general administrative support to management and the office.
• Prepare letters, reports, forms, presentations, meeting materials and other administrative documents.
• Maintain accurate records, databases and filing systems.
• Assist with scheduling meetings, preparing meeting documents and taking minutes.
• Coordinate internal administrative matters and follow up with stakeholders.
• Handle routine correspondence and administrative enquiries.
• Maintain proper control and versioning of documents submitted to HQ.

Skills

Japanese language

Attention to detail

Microsoft Office

Communication skills

Education

Diploma in Business Administration

JLPT N2

Tools

Microsoft Office

Job description

• Basic up to $4,300 + Bonus

• 5 days work week only

• Experience in document control, reporting or corporate administration is preferred.

About the role

We are looking for a detail-oriented and organised Japanese-Speaking Administrative Administrator to provide administrative and documentation support, particularly in coordinating and submitting documents to the Company's Japan Headquarters (HQ). The successful candidate will be responsible for ensuring that required documents, reports and administrative information are properly prepared, checked, translated where necessary, and submitted to HQ accurately and within the required timelines. This role requires good Japanese language communication skills, strong attention to detail, good document management skills and the ability to coordinate effectively between the Singapore office and Japanese HQ.

Key responsibilities

• Communicate with Japan HQ, particularly on administrative and documentation matters.

• Translation of routine documents, emails, forms and instructions between Japanese and English.

• Review documents to ensure that information is accurately conveyed between the Singapore office and HQ.

• Provide general administrative support to management and the office.

• Prepare letters, reports, forms, presentations, meeting materials and other administrative documents.

• Maintain accurate records, databases and filing systems.

• Assist with scheduling meetings, preparing meeting documents and taking minutes where required.

• Coordinate internal administrative matters and follow up with relevant stakeholders.

• Handle routine correspondence and administrative enquiries.

• Maintain proper control and versioning of documents submitted to HQ.

Requirement

• Diploma or equivalent qualification in Business Administration, Management, or a related discipline.

• Minimum 2–3 years of administrative or coordination experience preferred.

• Experience working with a Japanese construction company or Japanese HQ will be an advantage.

• Experience in document control, reporting or corporate administration is preferred.

• Ability to read and understand Japanese business correspondence and documentation is preferred.

• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

• JLPT N2 minimum requirement.