Commercial Operations Admin Executive (MNC) #HJO

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore seeks an experienced Executive Assistant/Commercial Support professional to provide comprehensive executive support to senior management. You will manage calendars, coordinate meetings, and handle travel arrangements and expense claims with discretion.

The role requires strong organizational skills, professionalism, and the ability to work independently in a fast-paced, multinational environment, supporting sales and commercial teams across units.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Marketing, or related discipline.
• 3–5 years of experience in an Executive Assistant, Personal Assistant, Commercial Support, Sales Coordinator, or similar role.
• Experience supporting senior management and commercial or sales organisations.
• Experience coordinating domestic and international travel arrangements and expense claims.
• Experience working in a multinational or regional environment is preferred.
• High level of professionalism, discretion, and attention to detail.
• Proactive, resourceful, and able to work independently in a fast-paced environment.

Responsibilities

• Provide executive and administrative support to senior management, including calendar management, meeting coordination, and business correspondence.
• Prepare and process expense claims, reimbursements, and travel-related documentation.
• Organise internal and external meetings, prepare agendas, presentations, meeting materials, and record meeting minutes.
• Maintain confidential documents, reports, and business records with a high level of discretion.
• Coordinate communications and administrative activities across business units and commercial teams.
• Support the sales and commercial teams in organising customer meetings, workshops, conferences, and marketing events.
• Assist with contract administration, document management, and approval workflows.
• Maintain sales records, distribution lists, and departmental databases.
• Track action items from meetings and ensure timely follow-up with stakeholders.
• Coordinate venue bookings, logistics, catering, and participant communications for events.
• Collaborate with Finance, HR, Marketing, and other departments to support business operations.
• Assist with procurement activities, purchase requisitions, vendor coordination, and administrative processes.
• Prepare reports, dashboards, and sales performance data to support business decisions.
• Identify opportunities to improve administrative processes and operational efficiency.
• Perform other administrative and commercial support duties as assigned.

Skills

Calendar management

Meeting coordination

Travel arrangement

Expense processing

Procurement support

Education

Diploma or Bachelor’s Degree in Business Administration/Management/Marketing

Job description

Job Responsibilities:

• Provide executive and administrative support to senior management, including calendar management, meeting coordination, and business correspondence.
• Prepare and process expense claims, reimbursements, and travel-related documentation.
• Organise internal and external meetings, prepare agendas, presentations, meeting materials, and record meeting minutes.
• Maintain confidential documents, reports, and business records with a high level of discretion.
• Coordinate communications and administrative activities across business units and commercial teams.
• Support the sales and commercial teams in organising customer meetings, workshops, conferences, and marketing events.
• Assist with contract administration, document management, and approval workflows.
• Maintain sales records, distribution lists, and departmental databases.
• Track action items from meetings and ensure timely follow-up with stakeholders.
• Coordinate venue bookings, logistics, catering, and participant communications for events.
• Collaborate with Finance, HR, Marketing, and other departments to support business operations.
• Assist with procurement activities, purchase requisitions, vendor coordination, and administrative processes.
• Prepare reports, dashboards, and sales performance data to support business decisions.
• Identify opportunities to improve administrative processes and operational efficiency.
• Perform other administrative and commercial support duties as assigned.

Requirements:

• Diploma or Bachelor's Degree in Business Administration, Management, Marketing, or a related discipline.
• Minimum 3–5 years of experience in an Executive Assistant, Personal Assistant, Commercial Support, Sales Coordinator, or similar role.
• Experience supporting senior management and commercial or sales organisations.
• Experience coordinating domestic and international travel arrangements and expense claims.
• Experience working in a multinational or regional environment is preferred.
• High level of professionalism, discretion, and attention to detail.
• Proactive, resourceful, and able to work independently in a fast-paced environment.