Commercial Support Specialists (MNC) #HYN

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 52,000 - 76,000; Full time

Job summary

Recruit Express PTE LTD in Singapore is seeking a highly organised Commercial Support Specialist to provide end-to-end coordination and administrative support to the commercial team and senior leadership. This role is ideal for someone with experience in commercial coordination, sales support, executive assistance or business administration in a fast-paced multinational environment.

You will manage calendars, arrange domestic and international travel, prepare reports and documents, and support

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Marketing or a related discipline.
• 3-5 years of relevant experience in Commercial Coordination, Sales Coordination, Executive Assistance, Business Support or a similar role.
• Experience supporting senior executives and commercial/sales teams.
• Strong calendar management, travel coordination and expense claims experience.
• Excellent organisational, communication and stakeholder management skills.
• Proficient in Microsoft Excel and PowerPoint.

Responsibilities

• Provide coordination and administrative support to the Sales and Commercial teams for key business activities and events.
• Organise customer meetings, workshops, sales conferences and regional commercial/marketing events.
• Coordinate venues, catering, logistics and participant communications.
• Support contract administration, document management and internal approval workflows.
• Maintain sales organisation records, contact databases and distribution lists.
• Track meeting action items and ensure timely follow-up.
• Work closely with Finance, HR, Marketing and other internal functions to support smooth business operations.
• Assist with procurement and purchase requisition processes, including PURE requisitions and MDG creation/follow-up.
• Support data collection and preparation of sales performance reports and dashboards.
• Identify opportunities to improve administrative processes and overall team efficiency.

Skills

Calendar management

Travel coordination

Expense claims

Stakeholder management

Communication

Organisational skills

Excel

PowerPoint

Education

Bachelor's Degree in Business Administration, Management or related

Tools

Microsoft Office

Job description

Location: Singapore
Employment Type: Full-time

We are looking for a highly organised and proactive Commercial Support Specialist to provide end-to-end coordination and administrative support to the commercial team and senior leadership.

This role is ideal for someone with experience in commercial coordination, sales support, executive assistance or business administration, who is comfortable working in a fast-paced multinational environment.

Key Responsibilities

Commercial & Team Support

• Provide coordination and administrative support to the Sales and Commercial teams for key business activities and events.
• Organise customer meetings, workshops, sales conferences and regional commercial/marketing events.
• Coordinate venues, catering, logistics and participant communications.
• Support contract administration, document management and internal approval workflows.
• Maintain sales organisation records, contact databases and distribution lists.
• Track meeting action items and ensure timely follow-up.

Business & Operational Support

• Work closely with Finance, HR, Marketing and other internal functions to support smooth business operations.
• Assist with procurement and purchase requisition processes, including PURE requisitions and MDG creation/follow-up.
• Support data collection and preparation of sales performance reports and dashboards.
• Identify opportunities to improve administrative processes and overall team efficiency.

Executive & Travel Support

• Manage the calendar, appointments and meeting schedules of the Head of MED, SEA.
• Coordinate internal and external meetings, including agendas, presentations, meeting materials and minutes.
• Prepare and submit expense claims, reimbursements and supporting documentation, including tracking and reconciliation of travel expenses.
• Coordinate domestic and international travel arrangements, including flights, hotels, visas, transportation and detailed itineraries.
• Liaise with travel agencies, vendors and Finance teams on bookings and payments.
• Manage incoming communications and ensure timely follow-up on key matters.
• Prepare reports, presentations, correspondence and business documents as required.
• Maintain confidential records and sensitive business information.
• Support communications and administrative activities across SBU/Business Sectors.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Marketing or a related discipline.
• 3-5 years of relevant experience in Commercial Coordination, Sales Coordination, Executive Assistance, Business Support or a similar role.
• Experience supporting senior executives and commercial/sales teams.
• Strong experience in calendar management, travel coordination and expense claims.
• Strong organisational, communication and stakeholder management skills.
• Proficient in Microsoft Office, particularly Excel and PowerPoint.
• Comfortable managing multiple priorities and working independently.

Why Join?

• Regional exposure in a multinational environment
• Opportunity to work closely with senior leadership and commercial teams
• Broad exposure across commercial, operations and business functions
• Dynamic role with opportunities to contribute to process improvements

We regret to inform that only shortlisted candidates will be notified.