Buyer (1 year contract)

ETLA Limited; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

ETLA Limited is seeking a procurement professional to act as the first contact for suppliers, manage forecast submissions, and coordinate deliveries to meet timelines and quality standards.

You will maintain vendor data in ERP, support project teams, review supplier performance monthly, and collaborate with accounting on payments, ensuring accurate documentation and efficient operations.

This role requires solid MS Office skills, ERP experience, and strong analytical and communication abilities.

Qualifications

• Education: Associate or Bachelor’s degree in supply chain management or related field; certifications in procurement (NEVI, CIPS) are a plus.
• Experience: 3 years in operational procurement; ERP and MRP familiarity; strong MS Office skills.

Responsibilities

• Act as first point of contact for suppliers for operational questions and forecast submissions.
• Expedite/schedule deliveries to meet agreed timelines and inventory/quality levels.
• Daily follow-up with suppliers on deliveries at risk and escalate as needed.
• Prepare NPR Freight Cost template from AP invoices.
• Maintain vendor master data in ERP (contacts, addresses).
• Coordinate indirect/direct material issues with Project team.
• Coordinate monthly review with vendors on operational performance (quality/logistics).
• Submit vendor quality specifications per customer requirements.
• Liaise with accounts on payment matters.
• Resolve delivery discrepancies with warehouse; monitor RTV replacements until closure.

Skills

Procurement knowledge

Negotiation skills

Supplier management

Analytical skills

Attention to detail

Communication skills

Problem-solving skills

Time management

Education

Associate or Bachelor’s degree in supply chain management

Tools

ERP systems

MRP

MS Office

Job description

Major Duties & Responsibilities

• Act as first point of contact for suppliers in case of any operational questions including the submission of forecast information about future needs.

• Expedite/ schedule out deliveries to ensure material ordered is delivered/ pushed out within the agreed timeframe, and at the required inventory and quality level.

• Daily follow-up with supplier on deliveries at risk and timely escalation to the next level if required.

• Prepare the Freight Cost Non-Product Related (NPR) Template based on invoices provided by Accounts Payable (AP) Officer.

• Maintaining vendor master data in the ERP system related to operational exchange of information with vendors, like contact and address information of the Vendors used.

• Co-ordinate discussion on indirect and direct material issues with Project team.

• Co-ordinate monthly review with vendors on operational performance regarding quality and logistics.

• Submission of quality specification from vendor as per customers requirement.

• Liaise with Account Department on payment matters.

• Resolve supplier's delivery discrepancy with warehouse.

• Monitor RTV replacement with supplier until closure.
  

Minimum Job Requirements

• Education

  • Associate or Bachelor’s degree in supply chain management, business administration, engineering preferably supplemented with certifications in supply chain/procurement, such as NEVI, CIPS etc.

• Experience

  • 3 years experience in operational procurement.

  • Experience with ERP systems and material planning (“MRP”).

  • Extensive knowledge of MS office applications (e.g. Word, Excel, Outlook).

• Working Skills

  • Procurement Knowledge: Understanding of procurement processes, procedures, and best practices.

  • Negotiation Skills: Ability to negotiate contracts and terms effectively with suppliers.

  • Supplier Management: Skills in managing supplier relationships and evaluating supplier performance.

  • Analytical Skills: Ability to analyze purchase data, identify trends, and make data-driven decisions.

  • Attention to Detail: Precision in processing orders, managing inventory, and ensuring accuracy in documentation.

  • Communication Skills: Clear and effective communication with suppliers, internal stakeholders, and team members.

  • Problem-Solving Skills: Ability to address and resolve procurement issues quickly and effectively.

  • Time Management: Managing multiple tasks and deadlines efficiently.