Business Support, Events

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd in Singapore seeks an on-site Event Coordinator to manage venue bookings, coordinate logistics, and serve as the main point of contact for organizers during events.

You will handle pre-event checks, space setup, and post-event wrap-up, including surveys and trackers, to ensure seamless experiences. The role emphasizes strong organisational skills and the ability to work across teams in a fast-paced environment.

Responsibilities

• Respond to event requisitions from organizers
• Collate event logistics requirements and confirm bookings
• Update and manage the event calendar
• Ensure event spaces are set up as per bookings
• Be point of contact for organizers during events
• Prepare post-event seating and reset for next day
• Send Typeform surveys to organizers for feedback
• Liaise with vendors/contractors for site visits and ad-hoc services

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Event Coordination

• i Respond to event requisition from organizers
• ii Collate event logistics requirements
• iii Confirm event booking
• iv Update event calendar

Conduct daily checks

• Event spaces setup in accordance with event booking requests and specification
• i. Recreation Area
• ii.Auditorium
• iii.Hexagon

Event operations

• Before events:
• i. Ensure Event Schedule is updated at the end of every week (Friday), and flashed on Reception TV start of every week (Monday)
• ii. Ensure space is available before committing
• iii. Finalise event details and requirements with organiser
• iv. Ensure sufficient manpower, operating equipment and/or furniture
• v. Create event visual for reception counter screen
• During events:
• i. Be point of contact for organisers and assist with any queries and/or requests
• After events:
• i. Prepare table/seating setup for next event
• ii. Reset table/seating setup for next day (ongoing event)
• iii. Send out Type Form survey to organiser(s) for feedback
• iv. Update event trackers/statistics

Site Visits

• i Liaise with requestor
• ii Liaise with vendors/contractors

Ad-hoc Services

• i Repair/Maintenance works – assist with repairs/replacement/maintenance of furniture and fixtures, and operating equipment
• ii Audio/Visual – assist with AV setup and/or troubleshooting in absence of AV technician

Location:

On-site –Singapore

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at @jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page