Aviation Projects & Executive Support Specialist

Jet Asia Management Pte Ltd; Singapore; On-site; SGD 52,000 - 76,000; Full time

Job summary

Jet Asia Management Pte Ltd is seeking a proactive Executive & Projects Coordinator to support senior management across Aviation One and Jet Asia Management. This role drives executive-level projects, coordinates deliverables, and prepares high-quality client and management materials.

You will gather information independently and bring assignments close to completion for management review. Day-to-day aircraft and client account management remain with the Client Services team, while you

Qualifications

• 3–6 years of experience in executive or personal assistant support, project coordination or similar client-facing roles.
• Advanced PowerPoint, Excel and document formatting skills.
• Excellent written and spoken English.

Responsibilities

• Prepare professional client proposals, presentations, comparison papers, briefing packs and management reports.
• Maintain a central tracker of management projects, deadlines, responsible parties, outstanding matters and next actions.
• Coordinate timely issuance of proposals, quotations, agreements and other client-requested information.
• Liaise with Operations, CAMO, Engineering, Finance and Client Services to obtain information for senior management.
• Support aircraft transactions and special projects, including coordinating comparisons, cost summaries, technical information, PPI schedules, LOIs/APAs and stakeholder meetings.
• Prepare briefing notes and supporting materials ahead of client, owner and business meetings.
• Record meeting discussions, track agreed actions and follow up until completion.
• Coordinate selected management meetings, travel arrangements, events and correspondence.
• Support business development opportunities, company initiatives and confidential projects.
• Handle sensitive commercial and client information with discretion.

Skills

Diary management

Meeting coordination

Travel arrangements

Document preparation

Client facing

Stakeholder communication

Tools

PowerPoint

Excel

Job description

Jet Asia Management Pte Ltd is seeking a proactive Executive & Projects Coordinator to support senior management across Aviation One and Jet Asia Management. This role drives executive-level projects, coordinates deliverables, and prepares high-quality client and management materials.

You will gather information independently and bring assignments close to completion for management review. Day-to-day aircraft and client account management remain with the Client Services team, while you