AV Operations & Admin Lead

605 Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Marina Bay Sands is seeking an experienced Office Administrator to join our Technical Services team. You will provide administrative support, coordinate travel, prepare reports, manage office supplies, and liaise with procurement and other departments to ensure smooth operations.

The role requires strong MS Office skills, excellent written and verbal communication, meticulous data management, and the ability to work independently in a fast-paced environment.

Qualifications

• Diploma or degree in business administration or related field preferred.
• Proven experience as an office administrator or similar role.
• Familiarity with Audio Visual / Event Technical Operations is advantageous.
• Proficient in MS Office and related software.

Responsibilities

• Provide administrative support to the Technical Service Team by managing HR records, security and access rights, and correspondence.
• Schedule meetings, maintain calendars, and coordinate travel arrangements for staff members as required.
• Prepare and distribute documents, reports, and presentations.
• Oversee the general functioning of the office by maintaining office supplies, equipment, and facilities.
• Coordinate with Procurement department, vendors and service providers for procurement and delivery.
• Maintaining and filing of certificates and license required for operation of the department.
• Ensure department operations are in compliance with licensing conditions and health and safety regulations.
• Act as the main point of contact for other departments / operations within the Company.
• Assist the Director of Technical Services to coordinate meeting schedules and response to enquiries promptly and professionally of both internal and external stakeholders.
• Maintain accurate and organized records of contracts, work orders, and invoices.
• Manage and update the department's electronic databases and filing systems and ensure data integrity in compliance to company's data security policies.
• Generate various reports and analyze data as required.
• Support the department's financial activities by assisting with budget preparation, expense tracking, expense accrual and invoicing processes.
• Collaborate with the accounting team to ensure timely and accurate processing of invoices, payments, and financial reports.
• Assist in the recruitment and onboarding process by coordinating with HR department on posting job openings, screening resumes, and scheduling interviews.
• Coordinate team member training, maintain personnel files, and oversee leave submissions and payroll corrections.

Skills

MS Office

Communication

Time management

Attention to detail

Organizational skills

Prioritization

Education

Diploma/Degree in business administration or related field

Job description

Marina Bay Sands is seeking an experienced Office Administrator to join our Technical Services team. You will provide administrative support, coordinate travel, prepare reports, manage office supplies, and liaise with procurement and other departments to ensure smooth operations.

The role requires strong MS Office skills, excellent written and verbal communication, meticulous data management, and the ability to work independently in a fast-paced environment.