Associate (Secretary)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. in Singapore is seeking an Associate to provide comprehensive administrative and coordination support to senior executives, including expatriate-related matters such as visa arrangements and housing setups.

You will collaborate with internal stakeholders, external partners and overseas counterparts, manage drivers and scheduling logistics, and handle documentation and tax-related processes for expatriates.

Qualifications

• Bachelor's Degree in HR, Business Administration or a related discipline.
• At least 3 years of relevant experience in administrative support, executive support, expatriate administration or a related function.
• Knowledge of expatriate administration, including work pass/visa arrangements, residency documentation, relocation and secondment matters.
• Strong administrative coordination, organizational and multitasking skills.
• Proficiency in Japanese is required for effective communication with senior executives, Japan Headquarters and relevant counterparts in the course of work.

Responsibilities

• Provide comprehensive administrative and coordination support to Japanese-speaking senior executives, including liaison with external secretaries.
• Oversee the management of company drivers and scheduling logistics.
• Coordinate with external partners regarding appointments, meeting confirmations, and documentation.
• Manage expatriate-related matters, including visa arrangements and housing setups.
• Oversee income tax computations and related billing processes for expatriates.
• Perform additional duties as assigned.

Skills

Japanese proficiency

Administrative coordination

Multitasking

Executive support experience

Education

Bachelor's degree

Job description

Brief Summary:

The Associate will provide comprehensive administrative and coordination support to senior executives and expatriate employees. The role will work closely with internal stakeholders, external partners and overseas counterparts to facilitate executive support, expatriate arrangements and day-to-day administrative matters.

Responsibilities:

• Provide comprehensive administrative and coordination support to Japanese-speaking senior executives, including liaison with external secretaries.
• Oversee the management of company drivers and scheduling logistics.
• Coordinate with external partners regarding appointments, meeting confirmations, and documentation.
• Manage expatriate-related matters, including visa arrangements and housing setups.
• Oversee income tax computations and related billing processes for expatriates.
• Perform additional duties as assigned.

Requirements:

• Bachelor's Degree in Human Resources, Business Administration or a related discipline.
• At least 3 years of relevant experience in administrative support, executive support, expatriate administration or a related function.
• Knowledge of expatriate administration, including work pass/visa arrangements, residency documentation, relocation and secondment matters.
• Strong administrative coordination, organizational and multitasking skills.
• Proficiency in Japanese is required for effective communication with senior executives, Japan Headquarters and relevant counterparts in the course of work.

EA License No.: 01C4394 (PERSOL SINGAPORE PTE LTD)