Assistant Manager, School of Computing and Information Systems

Singapore Management University; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

Singapore Management University in Singapore is seeking a proactive Admissions Administrator to manage the full cycle from application to admission for postgraduate programmes. You will ensure materials are complete for review and prepare offer letters, coordinating payments.

You will handle matriculation, ICA student passes, course enrolment requests, timetabling, and cross-enrolment with programme managers.

Qualifications

• Degree in any discipline with at least 2 years' relevant work experience.
• Highly self-motivated, mature, independent and adaptable.
• Meticulous, detail oriented, and a strong team player with good communication.

Responsibilities

• Manage the complete cycle of applications to admission matters and ensure materials are complete for review by the Associate Dean (PGR).
• Prepare offer letters and verify admission payments.
• Manage matriculation requirements, update the matriculation handbook, and handle ICA student pass applications.

Skills

Communication

Teamwork

Attention to detail

Adaptable

Education

Bachelor's degree

Job description

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Manage the complete cycle of application to admission matters
  • Process applications and ensure that application materials are complete for review by Associate Dean (Postgraduate Research (PGR)).
  • Prepare offer letters and check that admission related payments are made.
• Manage student matriculation requirements
  • Prepare and update matriculation handbook.
  • Manage Immigration & Checkpoints Authority (ICA) student pass applications.
• Monitor students' academic progress at different stages
  • Ensure students declare their academic track and fulfil graduation requirements.
  • Track progress of students' capstone projects.
• Administer students' course enrolment related requests and academic term course scheduling
  • Prepare and update academic handbook.
  • Manage timetabling and room bookings.
  • Work with the respective programmes' managers on cross-enrolment and Registrar's Office on course enrolment.
• Process PGR related billings such as tuition fees and track the payments
  • Configure the setup in system for different cohorts and profiles of students.
  • Assign award/scholarship and/or overwrite fees, where applicable.
  • Work with Finance Office for billing to external organisations.
  • Follow-up on late payments.
• Process students' travel related matters such as conferences and reimbursement
  • Handle conference applications.
  • Manage leave requests.
  • Track completion of pre-departure checklist for overseas travel.
  • Check that claims are complete with supporting documents.
• Support events, seminars and exams for SCIS PGR Programmes.
• Other duties as assigned.

QUALIFICATIONS

• Degree in any discipline with at least 2 years' relevant work experience.
• Highly self-motivated individual who is mature, independent and adaptive.
• Meticulous and detail oriented.
• A strong team player with strong interpersonal & communication skills (in verbal and writing).
• Prior working experience in the similar industry would be advantageous.