Assistant Manager, Research Administration and Support Services [LKCMedicine]

Nanyang Technological University, Singapore (NTU Singapore); Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Lee Kong Chian School of Medicine (LKCMedicine) invites applications for a Grant Administrator to manage the full lifecycle of grant matters and externally funded Scholarships. The role works with the Graduate Office and Grants Team to ensure timely funding arrangements, compliance, and documentation across research projects.

We seek candidates with a Bachelor’s degree and strong organisational, analytical, and communication skills, capable of coordinating with multiple stakeholders and adapting

Qualifications

• Bachelor's degree in Business, Science or related discipline.
• Experience in administration, research, grants or finance is beneficial.
• Strong organisational and analytical skills with multiple deadlines.
• Good communication with diverse stakeholders.
• Willingness to learn and adapt; familiar with digital tracking tools.

Responsibilities

• Manage assigned grant matters across the full grant lifecycle, from grant calls and proposal submissions to award set-up, variations and reporting.
• Manage and track externally grant-funded Research Scholarships, including student numbers, scholarship periods, funding availability, cost commitments and supporting documentation.
• Coordinate with the Graduate Office, Grants Team and relevant stakeholders on scholarship funding arrangements, timelines, documentation, changes and follow-up matters.
• Review grant budgets, expenditure, manpower details and supporting documentation to support compliance and audit readiness.
• Advise faculty members and research teams on grant guidelines, institutional processes and documentation requirements, and coordinate with relevant stakeholders on follow-up matters.
• Maintain accurate grant and scholarship records, trackers and supporting documentation for monitoring, reporting and audit readiness.
• Contribute to broader grant and research scholarship operations, team priorities and process improvement, including cross-coverage where required.

Skills

Grant management

Budget tracking

Stakeholder communication

Analytical thinking

Organizational skills

Education

Bachelor's degree in Business/Science

Tools

Grant management systems

Job description

The Lee Kong Chian School of Medicine (LKCMedicine) trains doctors who put patients at the centre of their exemplary care. The School, which offers both undergraduate and graduate programmes, is named after local philanthropist Tan Sri Dato Lee Kong Chian. Established in 2010 by Nanyang Technological University, Singapore, in partnership with Imperial College London, LKCMedicine aims to be a model for innovative medical education and a centre for transformative research. The School's primary clinical partner is the National Healthcare Group, a leader in public healthcare recognised for the quality of its medical expertise, facilities and teaching. The School is transitioning to an NTU medical school ahead of the 2028 successful conclusion of the NTU-Imperial partnership to set up a Joint Medical School. In August 2024, we welcomed our first intake of the NTU MBBS programme, that has been recently enhanced to include themes like precision medicine and Artificial Intelligence (AI) in healthcare, with an expanded scope in the medical humanities. Graduates from the five-year undergraduate medical degree programme will have a strong understanding of the scientific basis of medicine, with an emphasis on technology, data science and the humanities.

Responsibilities:

• Manage assigned grant matters across the full grant lifecycle, from grant calls and proposal submissions to award set-up, variations and reporting, in line with funder and University requirements.
• Manage and track externally grant-funded Research Scholarships, including student numbers, scholarship periods, funding availability, cost commitments and supporting documentation.
• Coordinate with the Graduate Office, Grants Team and relevant stakeholders on scholarship funding arrangements, timelines, documentation, changes and follow-up matters.
• Review grant budgets, expenditure, manpower details and supporting documentation to support compliance and audit readiness.
• Advise faculty members and research teams on grant guidelines, institutional processes and documentation requirements, and coordinate with relevant stakeholders on follow-up matters.
• Maintain accurate grant and scholarship records, trackers and supporting documentation for monitoring, reporting and audit readiness.
• Contribute to broader grant and research scholarship operations, team priorities and process improvement, including cross-coverage where required.

Requirements:

• Bachelor's degree in Business, Science or a related discipline.
• Relevant experience in administration, research, grants or finance would be advantageous.
• Strong organisational and analytical skills, with the ability to manage multiple deadlines, track deliverables and follow through on outstanding matters.
• Good communication skills and comfortable working with different stakeholders.
• Adaptable and willing to learn
• Proficient in using digital tools for tracking, documentation and collaboration; familiarity with grant management systems would be an advantage.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution: LKC