Assistant Manager (Chinese Executive Programmes)

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

NTU’s Nanyang Business School seeks a dedicated administrator to support the Chinese Executive Programmes team, overseeing and executing short-term executive training programmes for China-based companies. You will manage day-to-day programme operations, coordinate with faculty, handle logistics, procure services, and collect participant feedback to ensure highest quality of delivery.

The role requires strong organizational, communication, and bilingual EN-CN abilities, with cross-functional

Qualifications

• Bachelor's degree required.
• Minimum of 3 years in programme management or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency with MS Office, Teams, Zoom, NTUlearn.

Responsibilities

• Programme Management: Execute existing training programmes on contract and ensure activities are on time and within budget.
• Administrative Support & Logistics coordination: Arrange faculty appointments, handle admin tasks, procure services, and liaise with vendors.
• Communication: Maintain stakeholder communication, collect feedback, and prepare improvement reports.

Skills

Organizational skills

Communication skills

Multitasking

Bilingual English-Chinese

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Teams

Zoom

NTUlearn

Microsite

Job description

Nanyang Technological University is a leading global university recognised for excellence in education and research. Nanyang Business School (NBS) is one of Asia’s premier business schools, committed to delivering impactful education and driving innovation in teaching and engagement. The Chinese Executive Programmes are part of the ASEAN & China Programmes Office at Nanyang Business School. It aims to offer comprehensive training solutions to accelerate corporations’ internationalization, to empower talent and leadership development, and to mitigate cross-cultural and geopolitical divergence. The candidate is to support the Chinese Executive Programmes team in overseeing and executing short-term executive training programmes mainly for China companies. This role involves managing the day-to-day operations of existing programmes, coordinating with faculty members, handling logistics, procuring necessary services, and collecting feedback from participants to ensure the highest quality of training delivery.

Key responsibilities

1. Programme Management: Execute existing training programmes in accordance with the training contract. Ensure all programme activities are completed on time and within budget.
2. Administrative Support & Logistics coordination: Assist in the appointment of faculty members for various training sessions. Handle all administrative tasks related to programme execution. Provide administrative support to participants and faculty. Manage the procurement of services and materials required for training programmes. Liaise with vendors to ensure timely delivery and quality of services. Keep records of expenditures. Coordinate and collate data for reports on the programmes as required for school, college or other departments. Plan and coordinate projects and events, such as orientation, information sessions, opening ceremony, closing event, networking sessions, career talks, industry events and seminars.
3. Communication: Maintain effective communication with all stakeholders, including faculty, participants, and vendors. Address any issues or concerns promptly and efficiently. Collect and analyze feedback from programme participants. Prepare reports on feedback and suggest improvements for future programmes.
4. Quality Assurance: Monitor and ensure the quality of training delivery. Implement improvements based on feedback and best practices.
5. Perform any other ad-hoc duties as assigned.

Key competencies and qualification requirements

• Bachelor's degree.
• Minimum of 3 years of experience in programme management or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Familiarity with the Chinese business environment and culture is advantageous due to engagement with China-based companies and stakeholders.
• Familiar with Teams, Zoom, NTUlearn, Microsite, and other learning platforms Bilingual in English and Chinese to communicate and coordinate effectively with English- and Chinese-speaking clients and stakeholders.
• Attention to detail.
• Problem-solving skills.
• Time management.
• Customer service orientation.
• Adaptability and flexibility.

We regret that only shortlisted candidates will be notified.

Hiring Institution:

NTU A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources.

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