Assistant Manager, CEO’s Office

Adani; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Adani seeks a proactive administrator to support the CEO Office across Administration, HR, Business Development, Corporate Finance and Finance & Accounts. You will review legal docs, manage lease files, and liaise with embassies, ministries and stakeholders, ensuring governance and compliance.

The role requires strong English communications, 3+ years in Employment Law or PDPA exposure, and experience in managing a large office. A proactive, independent approach is essential.

Qualifications

• Degree in Human Resources and/or Law.
• Minimum of 3 years experience or working knowledge of Employment Law and PDPA.
• Minimum of 2 years experience managing an office of 30+ people.
• Positive attitude and ability to work with wide variety of stakeholders.
• Excellent proficiency in English for communications with stakeholders and legal reviews.

Responsibilities

• Review of legal documentation to be executed by CEO and participate in due diligence as required.
• Manage lease documentation for properties owned and advise on compliance matters.
• Stakeholder management including external bodies and internal teams; arrange events where needed.
• Provide cross-functional operating support to ensure seamless CEO Office functioning.
• Oversee HR processes through external vendors and internal manpower; contribute to policy drafting.

Skills

Communication

Interpersonal skills

Organising & planning

Multi-tasking

Stakeholder management

Problem solving

Self-initiative

Education

Degree in Human Resources or Law

Job description

This Job Description describes the role and accountabilities, key relationships and the skills, knowledge, experience and behaviour that are vital to the candidate’s success in the role. The candidate is expected to be able to perform reasonable additional duties relating to the success of their role as required by their Supervisor, even if not specifically described herein.

A. Scope

Management of the CEO’s Office working across all functions of the office from Administration and Human Resources, to Business Development,Corporate Finance and Finance & Accounts.

B. Key Accountabilities or Activities

Legal Support

1. Review of all legal documentation to be executed by the CEO including Board resolutions andsupporting documentation
2. Review of all legal documentation and participation in due diligence as may be required to support the Company’s Business Development and Corporate Finance functions
3. Management of Lease Documentation for properties owned
4. Any other compliance matters relevant to the Company

Stakeholder Management

1. Communication and management of all external stakeholders of the Company including Embassies, Ministries, Chambers of Commerce, Trade Organisations, governmental andnon-governmental groups
2. Management of CEO’s participation on the Board or Committees of external stakeholders
3. Engagement of internal stakeholders and employees
4. Event management

Operational Support

1. Provide support across all aspects to ensure seamless functioning of the CEO Office

Human Resources and Administration Overview

1. Management of HR processes through external vendor and internal manpower
2. Participation in policy drafting and implementation
3. Management of employment law related compliances

C. Qualifications

Necessary

1. Degree or similar qualification in Human Resources and/or Law
2. Minimum of 3 years experience or working knowledge of Employment Law and PDPA
3. Minimum of 2 years experience in management of an office of 30 or more persons
4. Positive attitude and ability to work with wide variety of stakeholders
5. Excellent proficiency in English for communications with stakeholders and legal reviews

Desired

1. Exposure to variety of stakeholders from governmental organisations to on-the-ground beneficiaries
2. Experience with managing stakeholders at varying levels of engagement, from annual communications to in-depth case studies
3. Experience in policy writing and dispute resolution on Employment Law matters
4. Working knowledge of Payroll, and other HR functions

D. Skills and Attributes for Success

1. Able to communicate with people at all levels
2. Good interpersonal, organising and planning skills
3. Ability to multi-task
4. Ability to manage multiple stakeholders in tandem
5. Adept at problem solving
6. Possess great self-initiative, works well without close supervision