Assistant Manager (Centre Administration), Centre for Health, Culture, and...

Nanyang Technological University; Singapore; Vor Ort; SGD 42.000 - 66.000; Vollzeit

Zusammenfassung

Nanyang Technological University seeks a Centre Administrator to run the administrative, financial, and operational side of the Centre for Health, Culture, and Society. Reporting to the Director, you will be the sole administrator with broad scope to shape how the Centre operates and its processes.

You will manage budgets, support grant applications, plan events, liaise with hospital and arts partners, and provide secretariat support.

Qualifikationen

• Bachelor's degree in any discipline.
• 3–5 years in an administrative, project coordination, or operations role.
• Experience managing budgets and financial administration independently.
• Experience organising events from planning to delivery and reporting.
• Strong organizational skills with ability to manage competing deadlines.

Aufgaben

• Manage budgets across several funding streams and prepare financial reports.
• Support grant applications and post-award reporting, milestone tracking, and audit documentation.
• Plan and deliver events: conferences, seminar series, workshops for professionals.
• Act as admin contact for hospital, arts and community partners; maintain records.
• Provide secretariat support to Steering Committee and advisory boards.
• Maintain website, newsletters, and mailing lists; support public engagement.
• Coordinate recruitment, onboarding, and visitor arrangements with NTU HR; support Masters and undergraduate programmes.

Kenntnisse

Budget management

Event planning

Organizational skills

Scheduling

Communication

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Jobbeschreibung

About us

Nanyang Technological University is a research-intensive university known for connecting technology with human-centred design. The Centre for Health, Culture, and Society is a new interdisciplinary research centre in the College of Humanities, Arts, and Social Sciences, dedicated to advancing research and creative practice at the intersection of health, culture, and society. We bring together researchers from across four Schools with doctors, artists, writers, caregivers, and patients to understand how culture, communication, and creativity shape the way people live with health and illness. We work in partnership with major Singapore hospitals, arts organisations, and patient advocacy groups, and we run a seminar series, annual conferences, practitioner workshops, and a taught Masters programme.

The role

We are looking for a Centre Administrator to run the administrative, financial, and operational side of the Centre. Reporting to the Director, you will be our sole dedicated administrator, and you will have unusual scope to shape how a new centre works. This is a varied role for someone who enjoys owning processes end to end. You will:

• Manage and monitor the Centre's budgets across several funding streams, process financial transactions, and prepare financial reports for the Director and funders.
• Support grant applications and manage post-award reporting, milestone tracking, and audit documentation.
• Plan and deliver our events programme, including conferences, a seminar series, and workshops for healthcare professionals.
• Act as the administrative point of contact for our hospital, arts, and community partners, and maintain partnership records and agreements.
• Provide secretariat support to the Centre's Steering Committee and advisory boards.
• Maintain our website, newsletters, and mailing lists, and support public engagement.
• Coordinate recruitment, onboarding, and visitor arrangements with NTU Human Resources, and support our Masters and undergraduate programmes.

Why join us

You will be joining at the founding stage, with real influence over how the Centre operates and a broad portfolio spanning research administration, events, partnerships, and communications. We are committed to the career development of everyone in the Centre and you will have access to NTU's learning and development programmes, staff welfare initiatives, and flexible working arrangements. You will work alongside researchers, clinicians, and artists on questions that matter to people's lives.

What we are looking for — essential

• A good Bachelor's degree in any discipline.
• At least three to five years of experience in an administrative, project coordination, or operations role, ideally in a university, research institute, hospital, arts organisation, or non-profit.
• Demonstrated experience of managing budgets and financial administration independently, with meticulous attention to detail.
• Experience of organising events from planning through to delivery and reporting.
• Strong organisational skills and the ability to manage competing deadlines with limited supervision.
• Proficiency in Microsoft Office.

Good to have

• Experience of research grant administration, pre-award or post-award.
• A background in the humanities, social sciences, public administration, or business administration.
• Familiarity with NTU or comparable university finance, procurement, and HR systems.
• Experience of working with hospitals, arts organisations, or community partners.
• Website content management and newsletter or social media experience.
• An interest in health, culture, and society.

This is a three-year fixed-term appointment, renewable. Based at NTU's Nanyang Avenue campus.

We regret that only shortlisted candidates will be notified.