Assistant/Contracts Manager

Ang Mo Kio Town Council; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

Ang Mo Kio Town Council (AMKTC) invites applications for an Assistant/Contracts Manager. You will oversee procurement, contract administration, quantity surveying, budgeting, and project delivery for maintenance, upgrades, and improvement works in our public housing estates.

Reporting to the Senior Manager, you will ensure compliance with government procurement rules, achieve value for money, manage vendor relationships, and support cross-functional teams to deliver high-standard services to

Qualifications

• Diploma or Degree in Building Management, Facilities Management, Quantity Surveying, Engineering, or a related discipline.
• At least 3–8 years of relevant experience in contract administration, procurement, quantity surveying, facilities management, property management, or municipal services.
• Excellent analytical and problem-solving skills.
• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Ability to work independently and collaboratively with stakeholders, consultants, and contractors, while managing multiple priorities and meeting deadlines.

Responsibilities

• Contract & Procurement Management: Prepare tender documents, bills of quantities, specifications and contract conditions.
• Vendor & Stakeholder Management: Build and maintain relationships with contractors, suppliers, and consultants, and work with operations, finance, and estate management teams to ensure deliverables.
• Compliance & Governance: Ensure procurement and contract management practices comply with government regulations and audit requirements; maintain documentation and implement internal controls.
• Any other adhoc duties assigned.

Skills

Contract administration

Procurement

Quantity surveying

Facilities management

Property management

Municipal services

MS Office

Education

Diploma or Degree in Building Management/Facilities Management/Quantity Surveying/Engineering

Tools

Microsoft Office

Job description

Ang Mo Kio Town Council (AMKTC) is 1 of the biggest Town Council in Singapore and manages/improves the public residential and commercial properties in 7 divisions; namely Teck Ghee, Cheng San, Ang Mo Kio-Hougang, Seletar-Serangoon, Buangkok-Fernvale South, Kebun Baru SMC and Yio Chu Kang SMC. We aim to make AMKTC an ideal place to live, work and play, and to provide and maintain a safe and conducive living environment for our residents while ensuring the highest level of service and professionalism.

We have recently embarked on a transformation journey to improve our services to our residents and deliver the 4 Greats to all our staff and residents:

1. A Great Place to Serve, where our staff are empowered and enabled to make a positive impact to the lives of our residents we serve and colleagues we support.

2. A Great Place to Learn, where none of us is as good as all of us. We learn and support one another everyday.

3. A Great Place to Have Fun, where work is interesting, challenging and purposeful, and everyday is filled with joy.

4. A Great Place to be the Best, where all of us can realise our fullest potential and achieve great things together!

We have an immediate opening in a Assistant/Contracts Manager in Ang Mo Kio Town Council. The Assistant/Contracts Manager is a direct hire by AMKTC and is responsible for managing procurement, contract administration, quantity surveying, budgeting, and project delivery for Town Council maintenance, cyclical, upgrading, and improvement works. The role ensures compliance with Town Council procurement policies, government regulations, and contract requirements whilst achieving value for money and maintaining high standards of service delivery to residents.

Key Responsibilities

1. Contract & Procurement Management

• Prepare tender documents, bills of quantities, specifications and contract conditions.

• Administer procurement processes including quotations, tenders, evaluations and contract awards.

• Manage contract renewals, variations, extensions and terminations. -Prepare cost estimates, budgets and project forecasts.

2. Vendor & Stakeholder Management

• Build and maintain relationships with contractors, suppliers, and consultants.

• Work closely with operations, finance, and estate management teams to ensure contract deliverables are met.

• Address contract disputes and resolve performance issues.

• Actively source for new vendors who can give value for money and outcomes in the products and services we offer.

3. Compliance & Governance

• Ensure procurement and contract management practices comply with government regulations and audit requirements.

• Maintain proper documentation for audit and governance purposes.

• Implement internal controls and risk management procedures related to procurement.

• Any other adhoc duties assigned

Qualifications & Experience

• Diploma or Degree in Building Management, Facilities Management, Quantity Surveying, Engineering,

• or a related discipline.

• At least 3-8 years of relevant experience in contract administration, procurement,quantity surveying, facilities management, property management, or municipal services. Candidates with experience in public sector procurement and contract management within a municipal services setting will have an added advantage.

• Excellent analytical and problem-solving skills.

• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.

• Ability to work independently and collaboratively with stakeholders, consultants, and contractors, while managing multiple priorities and meeting contract or procurement deadlines.