Assistant Contracts Manager

KAJIMA OVERSEAS ASIA (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 75,000 - 115,000; Full time

Job summary

KAJIMA OVERSEAS ASIA (SINGAPORE) PTE. LTD. is seeking an Assistant Contract Manager to support the Contracts Team in managing all contractual and commercial aspects of projects.

The role ensures full contractual compliance, safeguards the company's contractual rights, and assists in claims management, variation control, and contract administration. The position works closely with the Project Director, Project Manager, Construction Manager, Clients, Client Representatives, and Sub-Contractors to

Qualifications

• Degree or Diploma in Quantity Surveying, Project Management, Construction Management or equivalent.
• Minimum 5 years' experience in Contract/Commercial Department within main contractor companies.
• Proven experience in contract negotiation, administration, variation orders and claims management.
• Preferably with experience in A1 Main Contractor projects.
• Strong knowledge of construction contracts and compliance requirements.

Responsibilities

• Contract Administration & Compliance: review documents and ensure compliance with laws and policies.
• Claims & Variation Management: prepare, negotiate, and monitor variation and progress claims.
• Commercial & Contractual Advisory: provide contractual guidance and support dispute avoidance.
• Coordination & Stakeholder Management: liaise with project teams, clients, and subcontractors.
• Leadership & Team Development: train and supervise junior contract staff and ensure clear communication.

Skills

Analytical thinking

Negotiation

Communication

Team player

Proactiveness

Education

Quantity Surveying

Project Management

Construction Management

Job description

Job Duties:

Assistant Contract Manager supports the Contracts Team in managing all contractual and commercial aspects of projects. The role ensures full contractual compliance, safeguards the company's contractual rights, and assists in claims management, variation control, and contract administration. The position works closely with the Project Director, Project Manager, Construction Manager, Clients, Client Representatives, and Sub-Contractors to ensure proper contractual execution and commercial protection of the company.

Job Responsibilites:

Contract Administration & Compliance

• Review and interpret contract documents, including terms and conditions.
• Ensure contractual compliance and conformance with applicable laws, regulations, and company policies.
• Analyze all contract provisions to identify risks, obligations, and rights.
• Safeguard the company's contractual and commercial interests at all times.
• Monitor and ensure adherence to contractual requirements throughout the project lifecycle.

Claims & Variation Management

• Support the formulation, preparation, and negotiation of Variation claims, Progress claims, Extension of Time (EOT) claims, Counterclaims.
• Establish and maintain an effective project variation control system.
• Work closely with project teams to accurately prepare progress and variation submissions.
• Troubleshoot contract-related issues including breach of contract, additional payment claims, EOT disputes.
• Assist in managing negotiations in line with contract provisions.

Commercial & Contractual Advisory

• Provide contractual advice to Project Managers and site teams.
• Support dispute avoidance and resolution strategies.
• Identify potential contractual risks and recommend mitigation measures.
• Ensure proper documentation and record-keeping for contractual correspondences and claims.

Coordination & Stakeholder Management

• Communicate effectively with internal teams and external stakeholders.
• Work closely with Project Manager, Construction Manager, Client / Client Representatives, Sub-Contractors.
• Facilitate smooth implementation of contractual requirements across project teams.

Leadership & Team Development

• Train, supervise, and guide junior contract staff and subordinates.
• Support team members in contract administration and commercial negotiations.
• Communicate contract implementation requirements clearly to team members.

Job Requirements

• Degree or Diploma in Quantity Surveying, Project Management, Construction Management Or equivalent discipline.
• Minimum 5 years' relevant experience in Contract/Commercial Department within Main Contractor companies.
• Proven experience in Contract negotiation, Contract administration, Variation orders and claims management.
• Preferably with experience in A1 Main Contractor projects.
• Strong knowledge of construction contracts and standard forms.
• Familiar with contract-related regulations and compliance requirements.
• Strong analytical and problem-solving skills.
• Meticulous and detail-oriented.
• Independent and proactive.
• Excellent negotiation and communication skills.
• Strong documentation and reporting ability.
• Good team player.
• Able to work under pressure and meet tight deadlines.