Assistant, CEO Office

SG Her Empowerment (SHE); Singapore; Hybrid; SGD 55,000 - 90,000; Full time

Job summary

SG Her Empowerment (SHE) invites applications for an Assistant, CEO Office. This junior, high‑potential role supports the CEO in coordinating and executing organisational priorities across SHE.

You’ll develop strong skills in stakeholder management, organisational coordination, strategic thinking, and executive support while working across functions and initiatives. The role is hybrid, office-based in Singapore, with opportunities to grow into strategy, operations, partnerships, or leadership

Qualifications

• Degree in Business, Management, Social Sciences, Communications, Public Policy, or a related discipline
• Minimal 5 years of relevant work experience
• Strong organisational and project coordination skills
• Excellent written and verbal communication skills
• Ability to synthesise information and communicate key points clearly
• Comfortable working across different teams and with senior stakeholders
• Strong proficiency in Microsoft Office / Google Workspace and presentation tools
• Demonstrated ability to take initiative and follow through on tasks with limited supervision

Responsibilities

• Support the CEO Office by coordinating and progressing key organisational priorities and initiatives
• Translate discussions, decisions, and priorities into clear actions, timelines, and follow-ups
• Track deliverables across teams and ensure agreed actions are followed through
• Prepare briefing notes, meeting materials, summaries, presentations, and other working documents for the CEO
• Conduct concise research and analysis on topics relevant to priorities
• Assist in preparing for internal and external meetings with relevant context
• Maintain visibility of deadlines, decisions, and outstanding actions
• Coordinate with internal teams and external stakeholders on behalf of the CEO
• Build and maintain relationships with colleagues, partners, funders, and community organisations
• Develop understanding of stakeholder priorities and expectations across the organisation
• Support strategic projects and cross-functional initiatives led by the CEO or leadership team
• Break down broad priorities into practical workstreams, actions and timelines
• Monitor progress against objectives and highlight areas needing attention
• Prepare agendas, minutes, action trackers, and follow-ups
• Support coordination between the CEO and leadership team
• Handle sensitive information with appropriate discretion
• Gain exposure to different functions and aspects of organisational management
• Develop understanding of SHE's programmes, operations, partnerships, advocacy and priorities
• Work with senior leaders to develop practical organisational leadership experience
• Ongoing take on more complex responsibilities as capability grows

Skills

Strong organisational skills

Project coordination

Excellent written and verbal comms

Attention to detail

Synthesising information

Stakeholder management

Education

Bachelor/masters in Business or related

Tools

Microsoft Office / Google Workspace

Presentation tools

Job description

SG Her Empowerment (SHE) is an independent non-profit dedicated to empowering women and girls and supporting targets of online harms. Our vision is to create a safe and equitable tomorrow for every person to thrive. Through community engagement, research, strategic partnerships and advocacy, SHE drives lasting, purposeful change.

Assistant, CEO Office

This role is open to Singaporeans and PRs only.

Role Overview

Assistant, CEO Office will work closely with the CEO to support the coordination and execution of key organisational priorities across SHE.

This is a junior, high-potential role designed for someone who wants to develop strong skills in stakeholder management, organisational coordination, strategic thinking, and executive support . The individual will work across different functions and initiatives, gaining broad exposure to how an organisation operates and how priorities are translated into action.

The role is not primarily administrative. It requires someone who is highly organised, proactive, curious, and comfortable working with different stakeholders. The individual will help the CEO stay focused on priorities by ensuring that important actions, decisions, follow-ups, and cross-functional initiatives are well coordinated and progressed.

Over time, the role can develop into a broader mid-level position in areas such as strategy, operations, partnerships, programme management, or the CEO/leadership office , depending on strengths and organisational needs.

Key Responsibilities

1) CEO Office & Organisational Priorities

• Support the CEO in coordinating and progressing key organisational priorities and initiatives
• Translate discussions, decisions, and priorities into clear actions, timelines, and follow-ups
• Track important deliverables across teams and ensure that agreed actions are followed through
• Prepare briefing notes, meeting materials, summaries, presentations, and other working documents for the CEO
• Conduct research and provide concise analysis on topics relevant to organisational priorities
• Help the CEO prepare for internal and external meetings by gathering relevant information and context
• Identify issues, dependencies, or gaps that may require the CEO's attention

2) Stakeholder Management & Coordination

• Coordinate with internal teams and external stakeholders on behalf of the CEO where appropriate
• Build and maintain effective working relationships with colleagues, partners, funders, community organisations, and other stakeholders
• Follow up with stakeholders on agreed actions, timelines, and deliverables
• Support the preparation and coordination of stakeholder meetings, engagements, and events
• Ensure information is communicated clearly and appropriately across different stakeholders
• Develop an understanding of stakeholder priorities, expectations, and relationships across the organisation

3) Strategy, Projects & Problem Solving

• Support selected strategic projects and cross-functional initiatives led by the CEO or leadership team
• Break down broad priorities into practical workstreams, actions, and timelines
• Conduct research, gather information, and synthesise findings to support decision-making
• Assist in identifying operational or organisational issues and help coordinate solutions
• Monitor progress against agreed objectives and highlight areas requiring attention
• Take increasing ownership of projects as capability and experience develop
• Support the CEO in managing priorities, meetings, follow-ups, and key organisational commitments
• Maintain visibility of important deadlines, decisions, and outstanding actions
• Prepare agendas, minutes, action trackers, and follow-up communications where required
• Support coordination between the CEO and leadership team
• Handle sensitive and confidential information with appropriate judgement and discretion

5) Organisational Learning & Development

• Gain exposure to different functions and aspects of organisational management
• Develop an understanding of SHE's programmes, operations, partnerships, advocacy, and broader organisational priorities
• Work closely with senior leaders and stakeholders to develop practical experience in organisational leadership
• Take on progressively more complex responsibilities as capability and confidence develop
• Identify opportunities to improve ways of working, coordination, and information flow across the organisation

Requirements

• Degree in Business, Management, Social Sciences, Communications, Public Policy, or a related discipline
• Minimal 5 year of experience of relevant work experience
• Strong organisational and project coordination skills
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple priorities
• Comfortable working across different teams and with senior stakeholders
• Able to synthesise information and communicate key points clearly
• Strong proficiency in Microsoft Office / Google Workspace and presentation tools
• Demonstrated ability to take initiative and follow through on tasks with limited supervision

Preferred Attributes

• Curious, highly organised, and eager to learn
• Proactive and naturally inclined to follow up and get things moving
• Comfortable working with ambiguity and changing priorities
• Strong interpersonal awareness and able to adapt communication style to different stakeholders
• Mature, discreet, and trustworthy when handling sensitive information
• Calm and composed when managing multiple priorities
• Strong sense of ownership and accountability
• Able to see both the big picture and the details required to execute it
• Comfortable asking questions, challenging assumptions constructively, and learning from senior colleagues
• Interested in developing a long-term career in strategy, operations, organisational leadership, or a CEO/leadership office environment
• Values-driven and motivated by SHE's mission and broader social impact

Growth Path

This role is intentionally designed as a developmental position within the CEO Office .

The successful candidate will initially provide broad support and coordination across the CEO's priorities, while progressively developing ownership of projects, stakeholder relationships, and organisational initiatives.

As the individual demonstrates capability, the role may evolve towards a mid-level position with greater ownership in areas such as:

• Strategy and organisational planning
• Operations and project management
• Partnerships and stakeholder engagement
• Other cross-functional organisational initiatives

The progression will depend on demonstrated capability, interests, and organisational needs rather than a fixed timeline.

Location & Working Arrangements

We adopt a hybrid working arrangement. Our office is centrally located in the Holland Village area, accessible by public transport.