Architectural Office Admin Lead

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 5,000 - 8,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking a capable Office Manager/Project Administrator to oversee daily office operations and project administration in an architectural/interior design environment.

The role includes handling schedules for senior leadership, travel logistics, licensing compliance, and document control. The candidate should have a Diploma and 3–5 years of relevant experience, with a proactive, solution-oriented mindset and strong leadership.

Qualifications

• Diploma in relevant studies.
• 3–5 years of experience in office management or project administration, preferably in an architectural/interior design environment.
• Solution-oriented and proactive mindset with strong leadership and task-prioritization skills.

Responsibilities

• Manage daily office operations, facilities upkeep, vendor management, and maintain records for office equipment loans.
• Oversee schedules of senior leadership, arrange travel logistics, and coordinate appointments alongside general secretarial duties.
• Lead licensing compliance and official circulars.
• Handle employee leave records, manage general email filtering, and provide reception support as necessary.
• Assist in preparing project administration documents, architectural letters, payment certifications, and tender/fee proposals.
• Follow up on authority submissions and assist with regulatory or project-related clearances.
• Maintain a rigorous filing and document control system for accurate storage and quick retrieval.
• Undertake special administrative functions and manage ad-hoc management assignments.
• Liaise with the accounts department regarding billing and reimbursement matters.
• Manage timesheets, project costs, and manpower allocation.
• Perform basic website editing and marketing tasks for projects.

Skills

Leadership

Task prioritization

Proactive mindset

Education

Diploma

Job description

PERSOL SINGAPORE PTE. LTD. is seeking a capable Office Manager/Project Administrator to oversee daily office operations and project administration in an architectural/interior design environment.

The role includes handling schedules for senior leadership, travel logistics, licensing compliance, and document control. The candidate should have a Diploma and 3–5 years of relevant experience, with a proactive, solution-oriented mindset and strong leadership.