AI-Driven Operations Lead (Procurement, Admin & Finance)

Nexstrom; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Performance bonus

Medical coverage

Insurance coverage

AWS benefits

Job summary

Nexstrom, a Singapore-based deep-tech company, seeks an Office Operations Manager who thrives in a fast-paced startup and wears multiple hats. The role covers procurement, vendor management, finance support, and general office operations to help scale our operations.

You will own purchasing, coordinate logistics, support HR/admin tasks, and drive process improvements with a hands-on, independent approach. AI tools and automation are encouraged to boost productivity.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Operations Management, Finance, Engineering, or a related field.
• Hands-on experience in operations, procurement, or administration with independence and ownership.
• Strong organisational, communication, and problem-solving skills, with the ability to independently manage multiple priorities.
• Comfortable with Microsoft 365, accounting or procurement systems, and adopting AI and automation tools.
• Experience in startups or small, high-growth organisations is a strong advantage.
• Prior exposure to laboratory operations, facilities management, engineering, or manufacturing environments is advantageous but not required.

Responsibilities

• Manage purchasing activities, including sourcing quotations, issuing purchase orders, coordinating suppliers, and tracking deliveries.
• Liaise with vendors and service providers to resolve operational issues, manage costs, and ensure timely fulfilment.
• Coordinate shipping, logistics, customs clearance, and procurement documentation.
• Take ownership of day-to-day office operations, administration, and general operational needs.
• Coordinate with external service providers, contractors, and other stakeholders to ensure smooth business operations.
• Support employee onboarding, company activities, and general HR administration.
• Identify operational gaps, improve internal processes, and independently drive solutions.
• Support invoice processing, payment preparation, expense claims, bookkeeping, and financial record keeping.
• Liaise with external accountants, auditors, banks, and corporate service providers.
• Assist with budget tracking, grant administration, insurance, contracts, and corporate documentation.
• Coordinate office and laboratory maintenance, repairs, utilities, equipment servicing, and facilities-related requirements.
• Liaise with landlords, building management, and technical contractors.
• Support laboratory infrastructure, facility improvements, and office expansion or relocation projects in collaboration with engineering teams.

Skills

Procurement

Vendor management

Office operations

Finance support

Administration

Education

Diploma or Bachelor's degree in Business Administration, Operations Management, Finance, Engineering, or a related field

Tools

Microsoft 365

Job description

Nexstrom, a Singapore-based deep-tech company, seeks an Office Operations Manager who thrives in a fast-paced startup and wears multiple hats. The role covers procurement, vendor management, finance support, and general office operations to help scale our operations.

You will own purchasing, coordinate logistics, support HR/admin tasks, and drive process improvements with a hands-on, independent approach. AI tools and automation are encouraged to boost productivity.